Clerical/Administrative Jobs


Clerical and administrative jobs form the backbone of millions of diverse businesses and industries in South Africa. Depending on the exact role, clerical staff function in a supportive and organizational capacity, making sure that all the operations of an enterprise are ticking over smoothly so that the overall objectives are met.

In most cases, administrative tasks involve gathering and summarizing information, filing and organizing data, maintaining databases, managing a company’s ingoing and outgoing mail, taking calls at a reception desk, managing documents of all kinds, light accounting work, managing schedules and compiling registers and planners for the other members of the team.

Required Skills

Though administrative work may seem dull to some, the tasks involved are vital and suite those people who are naturally organized. Basic skills and abilities required in all clerical positions include:

  • Strong organization skills
  • Strong grammar, reading, writing and proofreading skills, as writing coherent emails is often necessary
  • Trustworthiness to honour deadlines and handle a company’s money and sensitive documents
  • Good computer literacy
  • Excellent communication skills and a sociable character
  • Attention to detail, focus and concentration
  • Flexibility and knowing when to take initiative

While a few clerical positions don’t require much training (for example data capture), most need some degree of training, whether in the form of vocational courses or a tertiary diploma in secretarial, clerical or administrative studies.

Good Matric maths and English results are essential, but employers typically look for those who show initiative, have some experience or who have pursued a further course, for example in typing.

Career Trajectories

Administrative staff are often hired straight out of school and may continue to work for the same company for a few years, ratcheting up responsibilities and pay as they do so. Many choose to expand their skill set and use the knowledge they’ve gained to pursue further study in accounting or business, or else become entrepreneurs.

Possible Job Titles

  • Secretary
  • Data Capturer
  • “Girl Friday”
  • Bookkeeper
  • Billing Coordinator
  • Cleric
  • Mail Clerk
  • Office Manager
  • Typist

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