Requirements:- Minimum of 3 years of experience in basic bookkeeping tasks.
- Tertiary qualification in relevant field preferred.
- Proficiency in accounting platforms, preferably OMNI.
- Access to a smartphone with WhatsApp.
- Own transport.
- Fluency in English and/or Afrikaans (spoken, written, and reading).
- Strong understanding of administrative procedures.
- Completion of computer training course with proficiency in report writing and computer-based planning.
- Ability to work independently, set targets, and prioritize accuracy and neatness.
- Experience in a farm environment beneficial for understanding ledger allocations.
Responsibilities:- Manage general office filing and scanning procedures.
- Handle bookkeeping tasks including filing and scanning of documents.
- Process purchase orders and supplier invoices.
- Assist in loading employee leave applications, particularly for those without online access.
- Compile daily lists for checking sold trees and capturing daily pruning notes.
- Export reports from OMNI and distribute them to relevant personnel.
- Compile meeting minutes and assist with administrative tasks related to road closure permits.
- Coordinate payroll register summaries and provide necessary documentation to HR consultants and auditors.
- Facilitate office orders for various supplies such as water, stationery, and groceries.
- Track insurance information and handle postal duties.
- Generate invoices on a daily basis
- Oversee annual ordering and branding of Personal Protective Equipment (PPE).
- Manage vehicle licenses, fines, and reporting to the operations manager.
- Coordinate the annual Return of Earnings process
- Handle scanning of job cards & Finalize Trello boards
- Manage office recycling efforts and ensure general office maintenance and cleanliness.
- Provide monthly banking reports to MD
- Conduct monthly analysis of customer and supplier aging.
- Organize credit card slips and reconcile bank statements on the accounting platform.
- Process payments for authorization by the Managing Director and allocate daily banking transactions to customers, suppliers, and ledgers.
Key Performance Areas:- Demonstrated ability to thrive in a high-pressure environment.
- Consistency in speed and accuracy of administrative tasks.
- Effective planning, scheduling, and execution of various responsibilities.
- Reliable assistance to management on administrative matters.
- Demonstrated trustworthiness and responsibility in working independently.
***Only shortlisted candidates will be contacted***
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