Admin Officer - Pretoria
Mintek
Mintek has an exciting career opportunity for an Admin Officer. The candidate will be responsible for the administration function of the Executive and the Board. All suitably qualified and experienced candidates are invited to apply. KEY PERFORMANCE INDICATORS:ADMINISTRATIONEnsure that all purchase, service requisitions and store items are correct before processing on IFS. Follow-up with buying on progress. Responsible for travel and accommodation bookings.Liaise with Finance Division on the processing of S&T allowances, and advances.Prepare meeting agendas, take minutes, and follow up on action items.Organise quotes and do requisitions for all consumables and assets.Perform Secretarial duties for Executive Managers.Assist in drafting accurate and professional reportsAssist in ensuring the timeous collation and dispatch of board packs and provide support to members and inviteesCoordinate and organise meetings, and board-related events, ensuring all logistics are seamlessly executedUndertake any ad hoc dutiesCOMPLIANCEHandle sensitive and confidential information with the utmost discretionAssist with coordinating the Board InductionMaintain and keep an electronic and physical filing system Recording of accurate minutesMAINTAIN ASSET REGISTER FOR THE CLUSTER Keep records of asset location changes, transfers, and scrappingUpdate Excel version of Asset Register Physically verify assets at required intervals against Excel and IFS versions of the asset listCOLLABORATION Ability to build positive working relationship QUALIFICATION AND EXPERIENCE National Diploma in Public Administration, Office Management or equivalent Ideal B. Tech in Public Administration, Office Management or equivalent qualification3-5 years Administrative experienceComputer Literacy in full Microsoft Office programmes, IFS System and Minutes takingKNOWLEDGE, SKILLS AND ABILITIESCorporate GovernanceAdaptabilityMultitaskingCOMPETENCY REQUIRED An excellent communicator, written and verbal communicationProfessionalism Attention to detailConfidentialityTeamwork and collaboration
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