Administration Assistant - Newcastle
Talented Recruitment
Reference: DBN002503-TK-1Opportunity for a strong Administrator who is confident and a great communicator to join a Ballito based Company with a fresh and innovative approach to the Real Estate industry, following an unconventional and entirely unique sales system. They specialize in both development sales and open market sales. General office: Managing office supplies & equipment – Purchasing & managing - Tea, coffee, stationary, water, pre -paid electricity, cleaning supplies, aircon servicing, printer supplies & servicing, Wi-FI, any repairs & maintenance. Compilation & completion of Applications for service providers. Answering Switchboard & transferring calls – not a busy switchboard. General communication with walk in clients. Managing asset keys – Receiving & handing out. Managing & maintaining records for petty cash box. Compilation of duty rosters & updating calendars for duty rosters. Sales Administration: Drafting letters to buyers, sellers, attorneys & bond originators. Compilation of cover sheets for files. Compilation of commission sheets for files. Capturing of sales data & records – Maintain & updating daily. Daily follow up & communication with buyers, sellers, attorneys, bond originators & sales agents. Creating hard copy files of all transactions & maintain the filing system. Creating electronic copy file of all transactions & maintain the filing system. Updating & maintaining price & availability schedule for developments & distributing according. Completion of Estate registration documents & compilation of documents for applications – New & Renewals. Updating of online listing systems & other platforms – Propdata & SupaPro. FICA – Request, record, verify, maintain records & report – For Buyers & Sellers. Managing ordering & issuing of handover gifts. Rentals Administration: Checking & verifying documents provided for credit checks – Co-ordination with letting agents. Checking lease documents have been completed correctly - Co-ordination with letting agents. Compilation of cover sheets for files. Compilation of commission sheets for files. Capturing of leasing data & records – Maintain & updating. Creating hard copy files of all transactions & maintain the filing system. Creating electronic copy file of all transactions & maintain the filing system. Completion of Estate registration documents & compilation of documents for applications – New & Renewals. Updating of online listing systems & other platforms -TPN, WeConnectU, RedRabbit. FICA – Request, record, verify, maintain records & report – For Tenants & Landlords – Co-ordination with letting agents. Managing maintenance requests with service providers, landlords & tenants. Completing exit inspections with tenants. IMPORTANT NOTICEBy applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer:I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 (“POPIA”).
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