Administrator / HR Support R15000 to R19000 - East London
On Line Personnel
Job Position: Administrator / HR Support Ref: 4699 Location: Berlin (outside East London) Salary: R15 000 to R19 000 per month commensurate with qualification and experience Email your CV to recruitonlinepersonnel.co.za Qualifications / Requirements: • Matric • MS Word and Excel computer literacy, essential • Ability to write routine reports, with accuracy • Good communication and people skills • Exposure in: - HR functions - Weekly wage administration - Absenteeism reports - Filing systems/archiving - Claims and withdrawals of NBC Provident Fund claims - Reporting, administration - Follow-up and resolution of all IOD claims Key Performance Areas: • Be proactive in identifying HR/IR activities and under the guidance of the Manager, identifying, recording, issuing, circulating and/or filing of all these records • Office management and reception assistance • Human resource functions: - Absenteeism: Fulfil role of frontline screener to employees with concerns, so as to understand their needs and provide the appropriate support - Issuing of casual contracts: Draw up and record accurate records regarding to payment options related to short-time - Discipline: disciplinary procedure to be carried out in line with the latest code of conduct, after consultation with the Manager - Ensure staff are healthy and maintain a safe working environment in conjunction with Health and Safety Policy - Assist with the conducting of medical tests - Management meetings: Act as scribe • Wage administration: - Manage and control clocking systems - Attendance registers - Check and enter wage control sheet - Process and submit casual wages as per required process and timeline - Secure all personnel files • Monthly staff: - Preparation of the monthly control sheet detailing, overtime, leave, sick leave, short-time, IOD etc - Forwarding all relevant documentation to payroll - Monitoring of expiry dates for contracts • Administration: - Management and control of the Administration office - Reception - Ordering of stock/consumables (offices/cleaning supplies) - Management of petty cash - Ensure filing and archiving is carried out in a systematic order, with special attention to record retention requirements - Ensure that visitors welfare is graciously provided, including the provision of teas, coffee and refreshments. Including the preparation of the meeting room and all crockery and cutlery - Opening and distribution of mail - Distributing and resolution of important emails sent to previous mail boxes • Safety, health and environment: - Assess requirements, place orders and issue PPE for all employees - Ensure all chemicals and/or hazardous substances are stored correctly as per safety requirements Qualifications / Requirements: • Matric • MS Word and Excel computer literacy, essential • Ability to write routine reports, with accuracy • Good communication and people skills • Exposure in: - HR functions - Weekly wage administration - Absenteeism reports - Filing systems/archiving - Claims and withdrawals of NBC Provident Fund claims - Reporting, administration - Follow-up and resolution of all IOD claims Key Performance Areas: • Be proactive in identifying HR/IR activities and under the guidance of the Manager, identifying, recording, issuing, circulating and/or filing of all these records • Office management and reception assistance • Human resource functions: - Absenteeism: Fulfil role of frontline screener to employees with concerns, so as to understand their needs and provide the appropriate support - Issuing of casual contracts: Draw up and record accurate records regarding to payment options related to short-time - Discipline: disciplinary procedure to be carried out in line with the latest code of conduct, after consultation with the Manager - Ensure staff are healthy and maintain a safe working environment in conjunction with Health and Safety Policy - Assist with the conducting of medical tests - Management meetings: Act as scribe • Wage administration: - Manage and control clocking systems - Attendance registers - Check and enter wage control sheet - Process and submit casual wages as per required process and timeline - Secure all personnel files • Monthly staff: - Preparation of the monthly control sheet detailing, overtime, leave, sick leave, short-time, IOD etc - Forwarding all relevant documentation to payroll - Monitoring of expiry dates for contracts • Administration: - Management and control of the Administration office - Reception - Ordering of stock/consumables (offices/cleaning supplies) - Management of petty cash - Ensure filing and archiving is carried out in a systematic order, with special attention to record retention requirements - Ensure that visitors welfare is graciously provided, including the provision of teas, coffee and refreshments. Including the preparation of the meeting room and all crockery and cutlery - Opening and distribution of mail - Distributing and resolution of important emails sent to previous mail boxes • Safety, health and environment: - Assess requirements, place orders and issue PPE for all employees - Ensure all chemicals and/or hazardous substances are stored correctly as per safety requirements R15 000 to R19 000 per month commensurate with qualification and experience
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