Assistant Dispatch Administrator - Krugersdorp
Objective Personnel
Reference: BOK004087-CMB-1Assistant Dispatch Administrator Qualifications:Matric Certificate Recognized Administration Diploma or similar Minimum 1 - 2 years experience in an administrative environment preferably in workshop systems Experience: Motivated individual and team player Must have excellent communication and interpersonal skills Must be self driven, deadline oriented with the ability to work under pressure Able to multi task and to prioritize workloads Attention to details and high levels of accuracy Excellent working knowledge of MS Office packages Duties: Operation: Transferring of calls to the relevant person concerned Assisting customers and visitors at the counter, identifying their requirements while maintaining a welcoming yet professional relationship Assist with reception duties General Administration Accurate processing of documentation and status reports required for the workshop or customers Printing or emailing job cards and quotations when requested by a company representative or the Dispatch Manager Working on the Coupa System daily and checking spot bids Assisting with dispatch of units to customers and couriers Ensure jobs that are invoices in dispatch are delivered or collected before the end of each month Ensure bookings in all the reps and walk in customers jobs in the system and tagging of the unit before stripping commence Assisting the Dispatch Manager with any other general administration duties, as and when required Invoicing The expedite jobs through the ERP system, ensuring all relevant information is correct before invoicing Check order with the info on the system and invoice according to order or payment Ensuring that no invoices are generated without proper order numbers supplied by customers Obtain a signature from the customer on printed invoice or dispatch note when collecting, ensuring that bottom copies are relayed to the POD listing Assisting Debtors and Payroll and ordering of stock Correspond with the Debtors department before attempting any changes Lifting credit limits and terms Capture overtime sheets for workshop staff Capture leave applications as an impersonator for the workshop staff on the ESS system Order water for workshop staff and clients
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