Billing Clerk Century City - South Africa
Epsidon Management and Marketing Consultancy
The main purpose of the role will be to work with the core finance team as well as supporting our account managers. This person will be responsible for all aspects of billing related to specific billing software /portals. You will work closely with Finance, sales, and account managers to resolve billing and invoicing discrepancies on Accpac. You will also be responsible for meeting deadlines around billing in order to assist in the closing of monthly books for financial statement preparation Key Performance Areas : PERFORMANCE STANDARDS Manage and maintain the company's invoicing portals, ensuring proper functionality, data accuracy, and timely processing of invoices. Collaborate with cross-functional teams, including finance, sales, and customer support, to gather and verify invoice-related information. Review and validate invoices, ensuring compliance with internal policies, contractual agreements, and applicable regulations. Process and post invoices accurately in the invoicing system, reconciling any discrepancies and resolving billing issues. Maintain up-to-date records of invoices, payments, and related documentation in the invoicing portals. Monitor and analyze invoice data to identify trends, patterns, and opportunities for process improvement. Respond promptly to internal and external inquiries regarding invoicing matters, providing timely and accurate information. Collaborate with IT teams to troubleshoot and resolve technical issues related to the invoicing portals. Stay updated with industry trends, best practices, and regulatory changes related to invoicing processes and systems. Contribute to the development and implementation of standardized invoicing procedures and guidelines. Ensure that the information on accounts is kept up to date and is always accurate. Minimum Qualification : Matric Finance related qualification Minimum Experience: 2-3 years of related experience with strong knowledge of billing systems. Proven experience working with invoicing portals and billing systems and Accpac/Sage 300. Strong technical aptitude, including proficiency in using invoicing software and systems. Excellent attention to detail, with the ability to review and analyze large volumes of data accurately. Solid understanding of financial and accounting principles, with the ability to interpret contracts and pricing agreements. Exceptional organizational and time management skills to handle multiple tasks and meet deadlines. Effective communication skills to collaborate with cross-functional teams and respond to inquiries professionally. Analytical mindset with the ability to identify process gaps and suggest improvements. Problem-solving skills to address technical issues and reconcile billing discrepancies. Knowledge of relevant regulatory requirements and best practices in invoicing and billing. Nice-to-have Skills: Experience working with popular invoicing portals such as QuickBooks, Xero, or SAP or Accpac. Familiarity with e-invoicing and electronic data interchange (EDI) systems. Total Cost To Company - R17000 - R18 000
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