Bookkeeper / Office Manager - - Cape Town City Centre

REQUIREMENTS

Grade 12, Basic accounting Diploma advantageous
Proficient in Excel (v-lookups/H-lookups/formulas) word/outlook
Experience with Xero an advantage.
Bilingual (English speak / Afrikaans understand)
Presentable with outgoing well-spoken, confident & friendly communication skills
Excellent financial acumen with accounts
Own transport essential
Ability to take on responsibilities, use initiative and work well in a team & independently

DUTIES

Reporting to the Director and Financial Manager
Tracking of Servicing invoicing for both Cape Town and Durban branches
Reconciliation of all closed services per month invoiced.
Follow up on outstanding accounts
Create proforma invoices and track deposits (request deposits)
Final Invoice send to customer upon finalisation of job
Job Costing Installations
Ensure job costings accurate and complete for the month (Dbn/Cpt/Jhb)
Cost of Sales report (monthly) Services/Spares (Cpt/Dbn/Jhb)
Certificates (SASA/SAGA/AASA annual) to client upon completion of job and receipt of final payment
Assist with insurance Claims (Dbn/Cpt/Jhb)
Trade manage WIP/check proformas converted correctly to invoices distributed to client
Manage rental agreements
Xero process invoice/credit notes daily - allocation of receipt from/to WIP and daily receipts to closed jobs.
Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information required
Build sound relationships with clients, enjoy being the go to person when help is needed
Registrations of any new contract fitters that are working on site
Record daily hours worked by all employees, complete monthly and weekly schedules
Checking of working hours and daily signing in and out
Managing sick leave schedules and administration required
Managing inhouse database of customer lists
Ensure that jobs being worked on are updated daily as to the current fitment status
Manage costing compilations for all work requirements
Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
Manage transport invoices at month end
Ensure administration for health and safety compilation is updated and on file when needed
Manage the royalties programme
For rental units ensure month rental and water and sewerage accounts are issued timeously and payments are received
Reconciliation of vehicle fleet for Cape Town, Johannesburg and Durban