Building Manager/ Care Taker Negotiable depending on experience. - Johannesburg
Gallus Recruitment Consultants
My client a Property Development company is urgently looking for an experienced Building Manager/ Care Taker to become part of their team. Duties and responsibilities, but not limited to the list below: Point of contact: Company representative and first point of contact for tenants. All tenant complaints, issues, queries, remarks are communicated to the caretaker. The caretaker has a copy of the complex rules. All queries, issues etc received from tenant to be communicated to everyone, but the caretaker will take responsibility in sorting it out, following the proper procedures. At the discretion of the caretaker or tenant the issue can be escalated to Head Office, who will respond accordingly. General Maintenance: Document, monitor and manage all progress of maintenance issues for the tenants and the complex. (Red Rabbit ticketing system to be used) If the caretaker and staff can do maintenance themselves, do it immediately. Job card signed off by tenant for their account or companies. More technical maintenance to be discussed with maintenance manager for either inhouse staff or get quotes from subcontractor. Caretaker to obtain quotes from suppliers and sub-contractors – send to finance manager for approval and purchase order number. Any purchases made must have a purchase order number and within budget approved by finance manager Caretaker informs and arranges with all relevant maintenance staff of access times to tenant units. Communicate follow up if necessary. Photos of all before and after maintenance to be taken as evidence for billing purposes and other. Complex walk throughs – Morning and afternoon Supervise gardeners and cleaners Morning briefing of duties for each staff member for the day. Afternoon follow ups of work completed. Ensure staff have required equipment, tools, cleaning and garden supplies and fuel for equipment, toilet paper. (Monthly shopping lists to be provided to the office) Monitor sick leave and annual leave – Documents sent to HR manager for approval. Hand out payslips sent by HR Manager Staff register to be provided to HT manager for payroll purposes. Supervise the external security at the complex. CCTV is running. Perform perimeter checks, electric fence is working, there are no breaks in the fence, there are no trees or other debris hindering the fence. Refuse: Inspect refuse areas are kept clean and the bins are cleaned after the refuse has been collected by council. Utility readings: Last day of every month (if it falls on the weekend, then the Friday before) photos of all meters needs to be sent to the office. I.e. Bulk gas meters, bulk water meters, electricity meters - Monitor the prepaid electricity and water for each complex guardhouse. If the utilities need to be purchased to let the office know so it can be purchased. Administration: Office supplies monthly shopping list to be sent to the office Stock takes to be completed weekly Weekly reports to be sent to compiled and sent to Head office. Weekly meetings to held at Head office in JHB for all issues, catch up, improvements, queries, etc. Responsible for moving stock items to various complexes for staff to perform their duties (where applicable) In and Out going inspections: Photograph and document all inspections performed. Ensure all inspections are signed and dated by all tenants and caretaker. List and upload onto ticketing system all maintenance that must be attended to relating to inspections. All inspections are to be sent to the office. All ingoing and outgoing inspections are performed by caretaker. Pre ingoing inspections to be performed by caretaker 48 hours before new tenant moves in (if possible). Caretaker to ensure time is arranged. Post outgoing inspections to be completed by caretaker and all maintenance to be completed. Caretaker to monitor and arrange accordingly. If a tenant is moving out and new tenant is moving in within 24-hour period, please ensure a plan is in place to get unit ready in time. Minimum Requirements Matric and relevant qualification. Experience in Building Management. Excellent communication skills. Own reliable transport to travel between complexes in Melrose, Dunkeld, Parktown, Craighall). Must live close to complexes.
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