Education

A minimum of a 3 year degree.

Desired: CPSM certification or CIPS certification is added advantage.

Experience and knowledge requirements

• Minimum of 5 years procurement/supply chain management experience
• Ideal: Procurement Process Management
• Supply Chain Analysis
• Risk Management
• Negotiation skills
• Contract Management

• Supply Base Analysis
• Client Relationship Management

Other (knowledge and skills), e.g. understanding of relevant legislation; knowledge of relevant company procedures.

• Understanding of Broad Based Black Economic Empowerment Act
• Understanding of procurement systems
• Procurement Policies and Procedures
• Supplier Development

KPA 1

Infrastructure Standards - Position and Influence of Procurement and Supply

KPI

1.1 Advising Stakeholders on the Role of Procurement and Supply.

1.2. Research, assess and prioritise stakeholders' requirements to ensure value outcomes and risk- assured solutions.

1.3. Manage any conflict of interest that may arise with stakeholders to ensure the objectives of procurement and supply are prioritised.

1.4. Advise stakeholders on the interpretation of procedures for procurement and supply.

1.5. Advise internal stakeholders of the procedures that apply to the separation and segregation of duties in performing roles in procurement to prevent fraud and error.

1.6. Contribute to the development and use of documented policies and procedures for the procurement and supply function and ensure their application by colleagues and stakeholders

1.7. Use published sources of information to agree variations in pricing for goods and services.

1.8. Advise stakeholders on key aspects of Broad Based Black Economic Empowerment when dealing with suppliers, customers and other stakeholders.

KPA 2

Infrastructure Standards - External Environment in Procurement and Supply

KPI

2.1. Understanding Market Management in Procurement and Supply.

2.2. Analyse the competitive forces and trends that influence markets that the organisation, and its suppliers and customers operate within.

2.3. Liaise with stakeholders to mitigate the impact of supply chain disruptors on the organisation, and its customers and suppliers.

2.4. Research market data and use it to estimate and negotiate current and future prices and costs for goods and services.

2.5. Use published sources of information to agree variations in pricing for goods and services.

KPA 3

Infrastructure Standards - Technology in Procurement and Supply

KPI

3.1. Using Systems for Procurement and Supply.

3.2. Provide guidance to stakeholders and promote the use of use of eSourcing or eTendering software in procurement and supply.

3.3. Guide colleagues and other stakeholders and promote the use of ERP or other systems for procurement and supply activities.

3.4. Use and explain to internal stakeholders Purchase to Pay (P2P) systems to perform key processes in procurement and supply.

KPA 4

Process Standards - Spend Management in Procurement and Supply

KPI

4.1. Controlling Expenditures on Goods and Services.

4.2. Collate data and estimate the breakdown of organisational costs represented by goods, services or works.

4.3. Advise colleagues and other internal stakeholders on the main sources of value that can be achieved through effective procurement and supply activities.

4.4. Monitor pricing arrangements in commercial agreements to ensure effective price and cost management.

KPA 5

Process Standards - Contracting in Procurement and Supply

KPI

5.1. Developing Contracts with Suppliers.

5.2. Contribute to the completion of documentation used to form commercial agreements.

5.3. Select appropriate contract terms for the supply of goods or services, and provide advice about

these to colleagues and other internal stakeholders.

5.4. Interpret the core clauses of commercial agreements with customers or suppliers and provide advice to colleagues and other internal stakeholders on them.

5.5. Ensure contracts for the supply of goods and services comply with relevant legislation

5.6. Specifying Goods and Services.

5.7. Research appropriate sources of information for the development of specifications for the short and longer term.

5.8. Monitor the creation of specifications by colleagues and other internal stakeholders and work to ensure that risks are mitigated.

5.9. Research appropriate sources of information for the development of specifications that incorporate Broad Based Black Economic Empowerment, social, environmental and sustainable procurement criteria.

KPA 6

Process Standards - Sourcing in Procurement and Supply

KPI

6.1. Sourcing Processes and Systems in Procurement and Supply.

6.2. Ensure compliance with organisational procedures and regulations relating to the sourcing processes.

6.3. Apply matrices to manage suppliers and relationships.

6.4. Recommend suitable sourcing approaches, including the adoption of single, dual or multiple sourcing arrangements with suppliers.

6.5. Create plans for sourcing processes, identifying the process steps with the involvement of internal and external stakeholders.

6.6. Create selection and award criteria appropriate to the procurement proposing any necessary weightings for the criteria.

6.7. Evaluate submitted quotations or tenders using objective criteria, criteria weightings and the agreed scoring method.

6.8. Conducting Supplier Appraisal.

6.9. Evaluate the use and choice of pre-qualified suppliers, pre-qualification criteria or processes for supplier appraisal in the sourcing process taking into account stakeholder requirements.

6.10. Research information about suppliers using appropriate sources of information to help select appropriate suppliers.

6.11. Evaluate the financial, commercial and technical capabilities of potential suppliers.

6.12. Effective Negotiation in Procurement and Supply.

6.13. Negotiate with suppliers and other stakeholders to promote effective procurement in the different stages of a sourcing process, taking steps to overcome conflict and other challenges.

6.14. Evaluate the range of approaches that can be used in commercial negotiations and use them when appropriate.

KPA 7

Performance Standards Delivering Outcomes in Procurement and Supply

KPI

7.1. Achieving Added Value Outcomes in Procurement and Supply.

7.2. Liaise with suppliers and other stakeholders and undertake proactive actions to ensure successful and timely delivery of goods and services. Apply matrices to manage suppliers and relationships.

7.3. Effective Contract Management in Procurement and Supply.

7.4. Monitor the supply of goods and services to ensure that required performance standards and KPIs are achieved, and identify where changes in the contract or other changes are required, taking actions to implement them.

7.5. Formulate SMART targets for supplier performance and agree their application with suppliers and other stakeholders.

7.6. Ensure that supplier relationship management processes and improvement plans are proactively executed to correct defective performance of delivered goods or services.

7.7. Conduct activities to close out contracts and evaluate learning from experience.

7.8. Measuring Operational Performance of the Procurement and Supply Function.

KPA 8

Performance Standards - Metrics and Measurement in Procurement and Supply

KPI

8.1.

Measuring Operational Performance of the Procurement and Supply Function.

8.2.

Evaluate customer service and stakeholder satisfaction for procurement and supply and take

actions to improve performance.

8.3.

Measuring the Performance of Contracts.

8.4.

Define and agree processes to monitor contractual KPIs to assess quality performance, cost

management, resources and delivery with suppliers and stakeholders.

8.5.

Conduct audits with suppliers to verify performance and costs, and take actions to remedy any

queries from the information and data gained.

KPA 9

People Development

KPI

9.1.

Working with Stakeholders in Procurement and Supply.

9.2.

Advise other members of staff on how to comply with organisational procedures and processes for

sourcing, whilst working towards achieving value outcomes in procuring goods and services.

9.3.

Recommend the application of appropriate selection and award criteria for procurement activity

to stakeholders.

9.4.

Demonstrate effective negotiation skills with suppliers and other stakeholders to help achieve

desired outcomes.

9.5.

Develop effective relationships with other team members.

9.6.

Developing Self and Personal Skills in Procurement and Supply.

9.7.

Learn from mistakes, seeking and accepting feedback from others in the team and from senior staff

to improve own performance and the performance of the team.