Commitee Secretary - - Johannesburg

1. Provision of corporate governance services to the Boards and Committees of the company and its Subsidiary Companies

Assist with the preparation of board skills matrices.
Assist with the induction and orientation of directors.
Assist with the provision of legal and corporate governance counsel to the Board, Board Committees, individual directors and individual executives.
Ensuring that governance instruments are regularly updated.
Ensuring that board members and executives are regularly updated of developments in legislation, regulation and corporate governance practice applicable to the Land Bank and its Subsidiary Companies.
Assisting with the management of legal and administrative proceedings on behalf of the board of directors and board committees.
Developing and supervising the implementation an annual non-executive director training and development programme.
Managing all individual and collective board and board committee evaluations.

2. Provision of company secretarial services to the Boards and Committees of the company and its Subsidiary Companies

Taking, writing-up and maintaining minutes of Board, Board Committee and EXCO.
Keeping a register of Board, Board Committee and EXCO resolutions as prescribed and assisting in ensuring that the resolutions, instructions and wishes of the board and board committees are executed.
Attending to all director, prescribed officer and invitee disclosure requirements.
Ensuring that the annual JSE compliance letter is filed if required.
Drafting and distributing SENS announcements as required.
Liaising with internal and external stakeholders as delegated by the company secretary.
Submission of statutory returns to the CIPC
Preparing an annual business plan and budget for the areas own area of responsibility.

3. Preservation of institutional memory and records management

Ensuring that institutional memory is preserved and that knowledge which has been accumulated is accessible and shared.
Ensuring that all information and records which are a responsibility of the Office of the Company Secretary are managed in terms of all applicable legislation, regulation, frameworks, policies, systems, plans, best practice and the Company Secretary Records Management Standard Operating Procedures.
Maintain minute books and other statutory documents in accordance with legislative requirements and best practice
Influence the design and implementation of the necessary information architecture to manage information in the Secretariat Unit, the Land Bank Intranet and Website

3. Build and maintain stakeholder relations

Build and maintain effective relations with board members particularly the chairpersons of the Boards of directors and the chairpersons of Board committees
Build and maintain relationships with members of Executive Management particularly CEO and MD
Build and maintain relationships with other members of staff of the Land Band and its Subsidiary Companies.
Compile and maintain a database indicating the role players, expected outputs, contact details

Minimum: LLB, B.Admin (Law), B.Comm (Law), BA (Law) or equivalent qualification.
At least 6 years experience in company secretarial environment with at least 4 years experience as a Company Secretary or Assistant Company Secretary in the public sector environment.