Company Secretary (Fixed-Term Contract - Johannesburg
Responsible for ensuring that the organisation complies with standard financial and legal practice and maintains high standards of corporate governance. The individual will be required to provide efficient management for the facilitation of Board meetings, efficient administration and recordkeeping, advising and overall management of the Board's activities. This includes ensuring compliance with statutory and regulatory requirement, ensuring that the decisions of the Board are implemented and advising and directing the Board members of their legal responsibilities. Key responsibilities include: Arranging and managing all Board and Sub-Committee meetings of the Board. Providing proactive support to the Chairperson of the Board and the various Chairs in the sub-committees of the Board, acting in dose cooperation to ensure efficient agenda and meeting preparation and execution. Contribute meaningfully to discussions and act responsibly in advising and reminding the various Board members of the legal, financial and tax implications of proposals. Collate and present information in a logical form so as to enable Board members to make effective decisions. Direct the business affairs by implementing the decisions of the Board to ensure optimal performance and service level standards. Optimise performance and long-term suitability by channeling communication to the chairperson of the Board. Ensure that the Board Committee Charters and Terms of Reference are kept up to date. Act as a central source of guidance and advice to the Board on matters of good governance and changes in legislation. Act as a direct channel of communication to the Chairperson of the Board. Be responsible for proper compilation/timely circulation of Board papers for Board and the various sub-committees. Liaise with with the various Chairs on the timing/frequency of meetings. Liaise with the Chairperson of the Board/CEO regarding yearly work plans. Provide responses/feedback to specific agenda items/matters. Ensure proper recording, approval and circulation of minutes. Liaise with Attorneys, Legal Advisors and all relevant stakeholders on litigation and legal-related matters as legislatively required. Assist and advise the Board on risk management by establishing metrics to monitor and evaluate the organisation-wide risk responsibilities. Assist with the induction, orientation, ongoing training and education of the Board. Ensure sound management, business practice and performance in terms of organisational strategic plans. Draft and finalise commercial agreements and contracts as instructed by the Board of Directors and/or the CEO. Report on financial matters and interests affecting the entity, meeting legislative requirements and reporting on the Company's legislative compliance. Represent the entity in dealings with other entities, companies and shareholders as required by the CEO. Manage the company's Intellectual Property Policy to ensure all patents, discoveries and all ownerships are protected and functional. Educational requirements: A 4-year legal degree. Admission as an Advocate or Attorney. Registration with the Institute of Chartered Secretaries and Administrators (ICASA) (advantageous). A minimum of 10 years' experience in a strategic corporate administration environment of which 8 years must have been spent as a company secretary. Experience in the public entities (advantageous).
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