Creditors and Debtors Clerk - Blackheath - Cape Town Region
Purpose of the position: The position involves overseeing and controlling both the inflow and outflow of funds within the business, playing a pivotal role in maintaining healthy cash flow and ensuring timely financial transactions with both customers and suppliers. The focus is on effective management of accounts receivable and accounts payable to contribute to the overall financial stability and success of the company. Please note: Vantage and Excel experience is advantageous. Regular assigned tasks and responsibilities will include but are not limited to the following: Invoicing and Payment Tracking: Generate and issue invoices to customers, ensuring accuracy in billing. Monitor and track customer payments, recording and updating payment information in the accounting system to guarantee timely receipts. Customer Statements and Reconciliation: Prepare and send regular statements to customers summarizing their account activities and outstanding balances. Reconcile customer accounts for accuracy, investigating and resolving any discrepancies in billing and payment issues. Cash Allocation and GRV Processing: Allocate customer payments to the correct invoices and accounts. Additionally, verify and process Goods Received Vouchers (GRVs) for supplier invoices to confirm receipt of goods or services. Debt Collection and CRN Processing: Initiate and execute debt collection procedures for overdue accounts, working with collection agencies if necessary. Handle Credit Notes (CRNs) for suppliers, addressing discrepancies, returns, or adjustments in billing. Credit Checks and Payment Allocation: Conduct credit checks on new customers to assess creditworthiness and establish appropriate credit terms. Allocate payments to the correct invoices for suppliers and manage the payment process to ensure timely settlement of accounts. Communication and Documentation: Maintain effective communication with customers to address payment inquiries and resolve issues. Interact with suppliers to address queries, resolve issues, and foster positive relationships. Keep track of all relevant documentation, including invoices, purchase orders, and payment records. Reporting and Compliance: Generate reports on accounts receivable, aging analysis, and cash flow for management. Provide regular updates on outstanding debts, collections, accounts payable status, and outstanding payments. Ensure compliance with internal financial policies, as well as legal and regulatory requirements related to both accounts receivable and accounts payable. Customer and Supplier Relations: Build and maintain positive relationships with both customers and suppliers to facilitate smooth financial transactions, ensuring satisfaction on both ends. System Maintenance and Record-Keeping: Utilize accounting software to enter and manage customer-related and supplier-related financial data. Maintain accurate and up-to-date records of financial transactions related to both accounts receivable and accounts payable.
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