CREDITORS CLERK - South Africa
The Creditors Clerk will be responsible for the full creditor’s function of the company and ensure that all creditors (national and international) are paid accurately and timeously. The position requires the capturing of invoices into Pastel, the processing of reconciliations against supplier’s statements, dealing with queries, loading of payments, ensuring compliance with the company’s financial policies and procedures, assist with audits and provide bookkeeping and clerical support. RESPONSIBILITY AND DUTIES Ensure invoices are matched against purchase orders and goods received vouchers. Ensure invoices related to contracts agree to the contract. Ensure that all invoices and supporting documentation are complete and approved in accordance with the appropriate levels of authority. Ensure that all invoices are captured and processed in Pastel to the correct GL account & Vendor accounts. Preparation and submission of monthly supplier reconciliations and creditor age analysis. Deal with queries from creditors and staff regarding payments. Maintain vendor master listing. Load new creditors on the online banking system. Prepare payment requisitions and load payments on the online banking system Ensure that all payments comply with company policies and contain all the required information. File all invoices after payment runs in accordance with company policies. Any ad-hoc duties which are assigned. SKILLS AND ATTRIBUTES Good understanding of bookkeeping and the creditor/supplier function. Ability to calculate, post and manage accounting figures and financial records. Computer skills including the ability to operate computerised accounting, spreadsheet, and word-processing programs at a highly proficient level. Effective verbal, written and listening communications skills. Ability to work independently and balance multiple tasks simultaneously. Pays attention to detail, displays a high level of integrity and is deadline driven. Participative and able to work as part of the team. QUALIFICATIONS AND EXPERIENCE Matric (Grade 12) Minimum of 3 - 5 years’ experience performing creditors/accounts payable duties. Relevant certificate in Bookkeeping or Finance will be advantageous. Previous working experience on Pastel will be advantageous.
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