Creditors Clerk - Johannesburg
Tsebo Group
About Us We are currently looking for an Creditors Clerk to accurately prepare monthly reconciliations, address all reconciling items to resolve and align with internal business processes – no items older than 3 months. To establish and maintain a healthy supplier relationship with all allocated vendor representatives and ensure company policies and procedures are adhered to at all times. As the leading integrated facilities solutions provider in Africa and the Middle East, operating in over 28 countries, with over 40 000 employees, the Tsebo Solutions Group enables businesses to optimise their efficiency and productivity, and become more successful. We take responsibility of our customers’ non-core activities outside of their expertise, empowering them to focus on their core business. Our local expertise, global standards and innovative cross-divisional solutions, such as catering, cleaning, facility management and security, give us the edge to optimise our customers non-core operations, allowing them to enjoy reduced cost, risk and complexity. Duties & Responsibilities • Obtain accurate supplier statements • Accurately prepare reconciliations within the set deadline as per Vendor account allocations • Resolve reconciling items between AX amount and supplier statement amount to ensure accurate payment is effected • Investigate all items in AX for payment. E.g. Incorrect invoice numbers/amounts, apply logic using dates/ amounts/unit names/unit purposes, etc • Follow up continuously on outstanding invoices/statements – phone suppliers and units • Invoices processed after cut off to be accurately ticked and included in payment journal to agree with supplier statement for a specific period • Ensure adherence to POD and Claims for credit process as prescribed • Ensure that all payment journals are reported as ready prior to being handed over to the Creditors Supervisor for auditing • Reconciliations to be submitted for auditing 5 days prior to agreed payment date as per the master data list in Axapta • Accurately prepare payment journals for payment • Effectively manage accounts to prevent accounts from being placed on stop supply. Minimize items exceeding agreed payment terms. Retain evidence of resolution sent to unit/Regional Financial Manager • Actively manage the Ax Vendor Ageing report to ensure no balances are older than the prescribed terms and conditions agreed to on the relevant deal sheets • Send out remittances and proof of payment to suppliers within 24 hours of payment being released from the bank • Accurately audit banking details for each vendor prior to being loaded on the bank by bank clerk. Tick bank account used, branch code and amount against a valid bank confirmation letter. Sign off and date as evidence of review • Handle all creditors related queries • Ensure proper filing of all audit reports, proof of payments and remittances for each vendor reconciliation • Ensure proper filing of all bank confirmation letters from suppliers loaded on the bank • Keep updated records of all supplier deal sheets on file Skills and Competencies • Computer literate (Microsoft Office) • Microsoft Dynamix Axapta essential • Sound accounting knowledge • Good interpersonal skills • Problem solving skills • Good communication skills • Attention to detail • Good administrative skills • Good client relationships • Ability to work under minimum supervision • Ability to work in a team Qualifications Matric, Bookkeeping Diploma or Equivalent 3 years full function Creditors and Bookkeeping experience
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