Creditors Clerk - One Year Contract - Port Elizabeth
Position Overview:
We are seeking a detail-oriented and organized individual to join our finance team as a Creditors Clerk. As a Creditors Clerk, you will be responsible for managing the company's accounts payable process, ensuring accurate and timely payments to suppliers and vendors. Your primary focus will be on maintaining good relationships with creditors, reconciling invoices, processing payments, and resolving any payment discrepancies. The ideal candidate should have strong analytical skills, attention to detail, and the ability to work effectively in a fast-paced environment.
Responsibilities:
- Accounts Payable Management: Handle the end-to-end accounts payable process, including reviewing, verifying, and reconciling invoices and purchase orders.
- Invoice Processing: Accurately record and code invoices, ensuring adherence to company policies and procedures.
- Credit card Processing: Accurately record and code transactions, ensuring adherence to company policies and procedures.
- Payment Processing: Prepare payment runs, process electronic and manual payments, and ensure timely and accurate disbursement of funds to creditors. Furthermore, Process transactions accurately and efficiently, ensuring that payments are applied to the correct accounts or orders.
- Reconciliation: Reconcile supplier statements and resolve any discrepancies or outstanding issues in a timely manner.
- Vendor Relationships: Maintain positive relationships with suppliers and vendors, addressing inquiries, resolving payment discrepancies, and ensuring efficient communication.
- Documentation and Filing: Organize and maintain electronic records of invoices, payments, and other relevant documentation.
- Compliance: Ensure compliance with company policies, accounting principles, and regulatory requirements in all accounts payable activities.
- Reporting - creditors: Assist in generating reports related to accounts payable, including accruals at month end, month end and year end journals and payment summaries.
- Reporting - bank: Generate reports on bank transactions, including daily summaries, discrepancies, and variances, and submit them to the appropriate supervisor or manager.
- System Maintenance: Update and maintain vendor information in the accounting system, ensuring accuracy and completeness.
- Team Collaboration: Collaborate effectively with other team members and departments to ensure smooth financial operations and provide support when needed.
Requirements:
- Education: Diploma in Accountancy and Finance.
- Numerical Skills: Strong numerical and analytical skills with the ability to accurately calculate figures and analyse data.
- Attention to Detail: Exceptional attention to detail when reviewing invoices, processing payments, and reconciling accounts.
- Computer Proficiency: Proficient in using accounting software and Microsoft Office applications, particularly Excel.
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