Debtors Clerk - Irene
1. Bank Reconciliation • Capturing/Importing bank transactions into SAGE Evolution. • Reconcile bank balance to statement via SAGE. 2. Customers (Debtors) • Allocate receipts to customer invoices/credit note as per remittance. • Investigate and resolve queries on customer accounts. • Send out weekly and monthly statements to customers. • Maintain and update customer details on SAGE. • Inform customers regarding overdue accounts. • Receive and review customer credit applications and send for credit verification checks. • Ensure customer accounts are placed on hold or taken off hold and inform relevant parties of such changes. • Send a payment clearance letter to the relevant parties when a pay in advance customer made payment and cleared on the bank with approval from management. 3. Maintain customer Age Analysis • Review and maintain the account receivable age analysis on a weekly/monthly basis and arrange a weekly meeting with management to discuss. 4. Basic General Journals • Rounding – Round cents to match invoice / payment. • Reclassifying journals – Re-allocate amounts when needed. • Rebate and discounts account for as per signed customer agreements. 5. Credit Notes and Tax invoices • Prepare credit notes as authorized, pass credits and raise tax invoices not related to inventory. 6. Customer Credit limits • Increase customer credit limits on managements’ request / approval. 7. Pay in advance customers • Send payment clearance letter to relevant parties when pay in advance customers made payment and cleared on the bank with approval from management. 8. Other • Reconcile Services accounts/Loan accounts/Intercompany accounts. • Send out National/Factory expenses Sales reports. • Create/maintain staff accounts (retail stores) and send deductions to payroll. Minimum Requirements: • Grade 12 (Matric Certificate). • Tertiary Qualification (desirable) or studying towards a Bookkeeping or Finance Degree would be advantageous. • Minimum of 1 – 3 year’s work experience in a similar role. • Accounting System experience would be advantageous. Knowledge required: • Sage 200 Evolution. • Working knowledge of Ms Office with a thorough understanding of MS. Excel at a Basic/Intermediate Level. • Meat Matrix experience would be an advantage. • Solid understanding of basic accounting principles, fair credit practices and collection regulations. Skills required: • Proficiency in English and effective verbal and written communication skills. • Customer service orientation, problem solving and negotiation skills. • High degree of accuracy and attention to detail. • Excellent interpersonal skills and the ability to build relationships for the long-term. • Proven ability to calculate, post and manage accounting figures and financial records.
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