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Office Administrator I: Law Reform and Appeals Salary: R138 345 (Total package R 211 779 per annum) Centre: Cape Town Requirements: • A Senior Certificate / Grade 12 with relevant experience in Administrative functions in an office environment; • Exposure to or experience on any document management system (electronic and manual). A clearly demonstrable ability to compile meeting minutes, basic correspondence and other documents independently is a key function of this post. Reception experience is also necessary; • Computer literacy, especially a good command in use of Microsoft Word, Excel, PowerPoint and Microsoft Outlook/Novell GroupWise; • A basic understanding of government’s procurement processes and rules including economic empowerment; • Applicants should be able to type and format documents (At least in Word, Excel and PowerPoint) and must demonstrate basic numeracy skills; • The Legal Services unit requires a person who has initiative (‘self-starter’), sound organisational and planning skills; • Exposure to running of meetings will also be considered an advantage. Good telephone etiquette is an additional essential requirement; • The ability to work under pressure at times; • Good interpersonal and communication skills are essential. Duties: • The appointed candidate shall perform the following duties for the Directorate: Law Reform & Appeals which include: Reception services for the Law Reform & Appeals unit (“the unit”); • Manual and electronic filing for the unit; Manage and continuously update the electronic document management system and electronic register; Do travel arrangements for the unit; Procure goods and services for the unit; • Manage legal resources, reference books etc.; • Control assets of the unit; Identify budget needs of the unit and manage monthly budget reports and expenditure; • Document management including photocopying, faxing, binding, preparation of documents for meetings, workshops etc.; • Organise and set up meetings, conferences and workshops, including dissemination of agendas and coordinating dates and attendance, catering and venue bookings and equipment etc.; • Take minutes at meetings; Draft administrative documents such as procurement memos; • Manage the diary and filing of the Director; Prepare and process S&T, cell phone etc. claims for the unit. How to Apply All applications must be submitted on a Z83 [PDF] form accompanied by certified copies of qualifications, identity document (ID) as well as a comprehensive curriculum vitae (CV) in order to be considered. Applications available at the: Pretoria centre should be forwarded to the Director-General, Department of Environmental Affairs, Private Bag X447, Pretoria 0001, or hand-delivered to: 315 Pretorius Street, cnr Pretorius and Lilian Ngoyi Streets (previously known as Van der Walt Street), Fedsure Forum Building, 1st Floor, Room 106, Information Centre, North Tower. Cape Town centre should be forwaded to the Director-General, Department of Environmental Affairs, Private Bag X4390 Cape Town 8000, or hand-delivered to 14 Loop Street, Cape Town 8000 Consideration will be given to applicants who meet the minimum requirements of advertised posts. Please note that it is the responsibility of applicants to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). If you have not been contacted within three months after the closing date of this advertisement, please accept that your application was unsuccessful. The department reserves the right not to make an appointment. People with disabilities are encouraged to apply The short-listed candidates will be subject to screening and security vetting to determine the suitability of a person for employment. Senior Management candidates to be subjected to competency assessment, signing of an employment contract and performance agreement. Enquiries: Adv. Radia Razack, Tel: (021) 819 2426 For Attention: Human Resources Management Closing Date: 6 December 2013 Apply Now

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