Document Controller (1 Year FTC) - - Richards Bay

Minimum Job Requirements:

Matric essential.
Administration or Accounting Diploma.
Min 2 to 5 years document control and record management related experience in a project and construction site environment a must.
Proficient in MS Office applications (Excel, Word, Visio, and PowerPoint).
Experience with other Electronic Document Management Systems (EDMS) will be advantageous.
AutoCAD experience a strong advantage.
Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors.
Knowledge of engineering documents and approval processes within projects.
Document hand over, archiving and close-out experience.
Working knowledge and experience in different types of filing systems.

Competencies:

Willingness to be located at the Construction site during the construction period.
Able to work independently and ability to work within a team environment under pressure.
Good communication and interpersonal skills.

Key Performance Areas:
Report to the Lead Project Document Controller:

Set up and maintain Project Communication System supplied by the contractor and other role players including internal distribution, archiving and storage of all incoming and outgoing correspondence.
Set up and maintain Project Document Control System supplied by the Contractor, including live archive and storage of all project information and document.
Monitor contractors Document Delivery Schedule.
Ensure all company documentation is filed (both hard and electronic copy) with tracking logs up to date.
Assist the Project team to search and retrieve document/information.
Manage SharePoint/Teams Folder Structure and adhere to requirements.
Provide management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director and Engineering Manager.
Audit site Document Control and folder structure.
Assist with various administrative functions in bid development and submission, pre-engineering, construction, and handover phase.
Co-ordinate vendor and stakeholder interaction during the project period.
Provide administrative support where required.
Maintain the project document deliverables list and EDMS.
Maintain the drawing/document approval timeline trackers.

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