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Document Controller (2-5yrs similar exp) (Contract) Richardsbay, KZN Our client requires the services of a Document Controller. POSITION: Fixed Term Contract, 6-12 months (option to extend). COMMENCEMENT: As soon as possible. REQUIREMENTS: Qualifications: Matric with a qualification in Administration or Accounting Experience with other Electronic Document Management Systems (EDMS) will be advantageous Experience: 2 to 5 years Document Control and Record Management related experience in a project and construction site environment a must. Proficient in MS Office applications (Excel, Word, Visio, and PowerPoint) AutoCAD experience advantageous Knowledge of document control processes and systems on projects and knowledge of interface management with vendors will be required. Knowledge of engineering documents and approval processes within projects Document hand over, archiving and close-out experience. Working knowledge and experience in different types of filing systems and good communication and interpersonal skills Willingness to be located at the Construction site during the construction period. Able to work independently and ability to work within a team environment under pressure. THE ROLE: Setting up and maintaining the Project Communication System supplied by the Contractor and other role players including internal distribution, archiving and storage of all incoming and outgoing correspondence. Setting up and maintaining the Project Document Control System supplied by the Contractor, including live archive and storage of all project Information and documents. Monitoring Contractor`s Document Delivery Schedule. Ensuring all company documentation is filed (both hard and electronic copy) with tracking logs up to date. Assisting the project team in searching and retrieving documents/information in the Systems. Manage SharePoint/Teams Folder Structure and adhere to the requirements. Providing management tools such as Status Reports/Input Audit Reports and any other form of monitoring report required by the Project Director and Engineering Manager. Audit site Document Control and folder structure Assist with various administrative functions in bid development and submission, pre-engineering, construction, and handover phases. Manage SharePoint/Teams Folder Structure and adhere to the requirements. Ensuring all company documentation is fully filed (both hard and electronic copy) with tracking logs up to date. Coordination of vendor and stakeholder interaction during the project period. Provide administrative support where required. Maintain the project document deliverables list and EDMS. Maintaining the drawing / document approval timeline trackers. Apply Now

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