Event Coordinator - Cape Town Region
SD Recruitment Ltd
Our client, an esteemed higher educational institution is in search of a seasoned Events Coordinator to join their team. If you're passionate about orchestrating memorable alumni relations events, this opportunity is tailor-made for you. As the Events Coordinator, you'll play a pivotal role in meticulously planning and executing a variety of engaging events that resonate with the alumni community. Our client is seeking an individual with a proactive mindset, exceptional organisational skills, and the ability to thrive in a fast-paced environment. If you're ready to showcase your expertise and make a lasting impact, we invite you to join us on this exciting journey. Key Performance Areas: Takes, types up and distributes minutes and agendas for monthly departmental meeting. Compile a resource list as well as a comprehensive check list for each event taking into account opportunities for process improvement. Plan and co-ordinate all alumni relations events allocated from the annual alumni relations events schedule. These range from small to large-scale, complex events. Engage in continuous benchmarking against other/external brand engagement activities. Project manage the end-to-end process of professional events, taking full responsibility for event execution. Engage with alumni/donors and guests at events in a professional manner, maintaining excellent guest relations and applying protocol (when required). Keep abreast of contemporary digital communications trends that could enhance/support event staging activities. Compare invoices with quotations from service providers before submitting for approval from section head. Negotiate with suppliers in order to procure goods and services at the best available rate. Meet or liaise with CMD Health and Safety Officer to understand the Health and Safety requirements for each event. Adhere to the Health and Safety requirements and ensure events are delivered within the legal parameters. Minimum Requirements: A relevant NQF6 or a relevant NQF5 plus 8 years relevant work experience within the events coordination/ client hospitality, communication or marketing sector. In excess of 5 years experience in similar/corporate environment Knowledge of Event Management, Protocol Management, Time Management, Database and Administrative experience. Prior experience working with project and/or events budgets. PRISA or equivalent Driver's Licence Please note that only shortlisted candidates will be contacted. Should you not receive any communication within 2 weeks, kindly consider yourself unsuccessful.
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