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Events Coordinator Market related - Stellenbosch

Camino Recruit

The Central Events and Conferencing Office is a new unit created by Stellenbosch University. This unit sits outside the traditional University framework in a spin out company. An exciting career opportunity exists for Events Coordinator to help further grow the business. Coordinate events and business for the company clients as instructed by Division Heads, from inception to completion. Events should be orchestrated with attention to detail, impeccable taste, and finesse as well as attention to the client and guest experience. This position will also contribute to the sales team's promotional activity plan and share in the responsibility for achieving revenue targets. Main responsibilities Organize and attend prospective customer site visits Drive sales for potential conferencing and MICE clients Event management across various disciplines focused on conferencing and MICE Keep excellent financial and operational records Establish, build, and optimize customer and supplier loyalty Administration & Event Management Plan and implement small - large scale events from start to finish Uphold data standards and accurately enter all opportunities onto booking systems to ensure accurate reporting of opportunity and conversion Effectively manage the calendar, keep all necessary stakeholders informed of upcoming events To work with other divisions in the company and all internal environments in Stellenbosch University To ensure that contracting and deposits for bookings are actioned in a timely fashion, as per the company standards and expectations To act as the first point of contact for all event and facility rental enquiries Involvement in PR and media management Involvement in Event Operations from booking staff to ensuring all events are compliant under National, local and SU regulations Event staff procurement, management, and facilitation of renumeration 3 rd party suppliers onboarding and management Qualifications Diploma or 3-year degree in sports management, sports science, events management with sports focus or similar Safety officer qualification desirable First aid qualification desirable Experience 1-3 years in conferencing and business events environment Conference management MICE events management Project management and administration Financial administration Microsoft office suite with strong excel skills MS teams/ zoom/ other suitable virtual meeting space Professional skills In depth knowledge of event management Excellent event management track record Excellent customer service record Familiar with standard quoting and invoicing procedures Above average organizational and planning skills Familiar with business principles and practices Strong communication skills Meticulous and detail orientated Event support services intermediate knowledge (AV, sound, logistics, catering etc.) Sound knowledge of the SASREA act Sound knowledge of SANS 2020 Sound knowledge of standard event health and safety regulations Knowledge of Stellenbosch Municipality event registration requirements Apply Now
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