Exec-Office Assistance - Gauteng, Midrand - Stratogo - Midrand

Client based in Midrand seeks the services of Executive Office Assistance. Expectations: Leadership Team Support Understand leadership team's schedules annually / quarterly / monthly / weekly / daily Proactively plan and schedule and handle correspondence of meetings, conference calls, and meetings for the leadership team Continuously review/re-prioritize, and update the leadership team's calendars according to the ever evolving schedules Understand, arrange and book all logistics related to the leadership team's travel schedules… airline tickets, airport shuttles, hotel/accommodation bookings, etc. Follow up to ensure all travel goes according to plan and any issues are immediately resolved with service providers Contact and build relationships with other C-Suite executive assistants (internal & external) to be able to schedule meetings with their principals on behalf of the local leadership team Ensure that the travel expenses for the leadership team are promptly processed in the T&E tool on Workday Manage in advance, working with the company secretary, the planning and scheduling of the South Africa board of directors meetings and corresponding board committee meetings Manage the planning and scheduling of the monthly regional all hands meetings including consolidation of the presentation material and employees' questions Office Management Fully manage the office to ensure fully functionality and support to the work force, including all routine office supplies and supplies for meetings and events. Ensure a structured, orderly, and safe environment for the staff including scheduling and preparation of key meetings and events with external parties/visitors Supervise all service providers and contractors performing any work or maintenance in the office including liaising with the landlord Proactively manage all key employee communication to the staff and as needed/requested by the leadership team / management Indirect/Office sourcing support Proactively review and identify office/business and Leadership Team needs through a needs analysis with management and staff, Support the global sourcing team in obtaining supplier/service providers' quotes, evaluating and ensuring best value for money for the company via competitive bidding where applicable Raise requisitions for business/office services on Oracle ERP & collaborate with Global Sourcing to ensure Purchase Orders are placed Collaborate with the end users to ensure the purchased goods/services are receipted in the system to enable 3 Way Matching for payments by the AP team, including any issue resolution for on-time and accurate supplier payments; Support the Global Sourcing team with supplier onboarding for new suppliers by ensuring all required information/documents (Tax, CIPC, B-BBEE, Bank letters) are collected and the supplier is accurately set up in Oracle ERP HR & CSI organizing & communication support Collaborate with and understand the HR Function's priorities for the year/quarter/month to be able to support with key employee communications including training announcement and related scheduling, new employee onboarding and related document packs, employee engagement initiatives/events e.g. Heritage Day, Christmas Party, etc. Collaborate with and understand the Localization function's priorities for the year/quarter/month to be able to support with key employee communications including CSI/Team Building events and other employee engagement initiatives that support the BBBEE socio economic agenda e.g. volunteering events Desired Skills: good Planner People skills Good clear communicator Apply Now

Share this job with someone you think should apply!

Facebook

Exec-Office Assistance - Gauteng, Midrand - Midrand

Related Jobs

Executive Assistant & Office Manager - Bryanston

Executive Office Manager Bryanston - Bryanston

Team Leader Reception Menlyn - Menlyn

Team Leader: Events, CSI, Reception & Promosh - Menlyn

M&a Analyst Midrand - Midrand

Want to do another search?