Executive Assistant To Md Cape Town - Cape Town Region
Zeal HR
We are seeking a highly organised and efficient Senior Executive PA/ Management Support Specialist to provide administrative support to a high-level Executive. This office liaises with a large European foundation and is involved in several NPO projects in 7 different African countries contributing to education, nature conservation and science advancement. The ability to multi-task and work under pressure, is therefore crucial. What you will do: In this role you will act as gate keeper to the executive and play a pivotal role in ensuring the efficient running of the executive's office. The successful candidate will be responsible for managing the executive's schedule, coordinating travel arrangements, handling correspondence, and performing various administrative tasks to ensure the smooth functioning of the executive's professional and personal life. Maintaining and organizing appointments, managing inbox, reading and responding to correspondence independently or as agreed with executive Strong judgment in prioritising of manager's/customer´s meetings and calls and managing set-up of global calls across multiple time zones. Ensure that all calls and e-mails are addressed, considering who it needs to be forwarded or delegated to, and with high-touch approach Arranging business travel and expense tracking Coordinating and supporting events for the department as a whole Managing workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, inventory etc. Monitoring budget: managing controlling and reporting activities on behalf of manager, e.g. creation, staffing and reporting on internal orders, reporting on cost centers and profit centers, creation and maintenance of C-User Managing stakeholders across all hierarchy-level Conduct research and compile information as needed for various projects and initiatives; prepare presentations and reports. Updating materials including PowerPoint and Excel spreadsheets for meetings and presentation Assist with personal tasks and errands, such as shopping, reservations, and other miscellaneous requests. Bachelor's degree preferred Minimum 5-8 years of professional experience in similar position Proven experience working in a fully confidential environment Excellent organisational skills and an ability to keep track of tasks, responsibilities, and deadlines Ability to work independently with multiple and complex tasks with strong prioritisation ability included Ability to work in a virtual and international environment – demonstrate flexibility to adapt and lead the change Passion, the ability to work under pressure, a high level of initiative, dedication to taking responsibility and ensuring quality are essential Way of working is very structured, self-directed and organized Solid know how of MS Office products Outlook, Word, Excel and Power Point Profound communication skills in English (written and verbal) are required. German will be an added bonus, but not a requirement. What is on offer: A meaningful role with high impact Exposure to a unique set of topics Competitive salary Paid time-off and holidays
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