Executive Personal Assistant (Half-Day) - South Africa
Headhunters
Reference: PE002330-LS-1 Our client is looking for a mature lady, ideally close to or at retirement age, for a half-day Personal Assistant position. The PA must be exceptionally well-organized, with excellent administrative skills. Minimum Requirements: An excellent command of the English language; both verbal and written. Shorthand or speedwriting will be a huge advantage. Exceptional administrative and organizing skills. Respect and uphold confidentiality protocols by maintaining strict adherence to organizational policies and procedures regarding the handling and safeguarding of sensitive information. Emotionally mature and intelligent. Ability to liaise at executive/senior level. Resourceful and good researching skills. Duties include, but not limited to: Manage corporate calendar on a daily basis; e.g. Setting up appointments, appointment reminders, etc. Manage all incoming and outgoing e-mails. Prepare and prioritise daily urgent mail. Manage the pending / follow-up file. Write short letters, as required. Payment of all personal accounts. Reconcile accounts. Transfer of funds between accounts. Completion of bank instruction forms i.r.o. 3rd party payments. Release forex incoming payments. Maintain forex receivables for tax purposes. Complete travel arrangements, both domestic and international; including: Booking of flights, car hire, accommodation. Draw up comprehensive itineraries and prepare travel files. Research and download information and financial statements on relevant institutions. Handle / complete insurance claim forms. Send flowers to family members on their birthdays. Renewals of: Passports, visas, driver's licence, memberships, certificate of competence, etc. Family updates and record keeping. Hard copy filing. Electronic filing. Monthly
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