FACULTY OFFICER.3.05 - Johannesburg
University of the Witwatersrand
Minimum Qualifications: Essential Requirements for this position include: Matric / NSC or equivalent qualification at NQF level 4 Bachelor's degree at NQF level 7 (preferably in an administrative or related field) An Honour’s degree or equivalent at level 8 will be advantageous. Minimum Work Experience If you have a bachelor’s degree or equivalent qualification at NQF level 7: At least three years’ relevant work experience in a large and complex organization, preferably a university or education environment If you have an Honour’s degree or equivalent qualification at NQF level 8: At least two years’ relevant work experience in a large and complex organization, preferably a university or education environment Skills and Competencies: Proficient understanding of academic administration processes spanning the full student life cycle for undergraduate and postgraduate students. Experience with the research examination processes. Advanced digital literacy, particularly in: Oracle PeopleSoft (or similar student information management system) Microsoft 365 suite, with expertise in advanced SharePoint, Excel, Word, Outlook, and Teams: Utilizations of digitization tools such as Adobe Document Cloud and Hyland OnBase Exceptional administrative, organizational, and time management skills, coupled with meticulous attention to detail. Extensive experience in committee support, minute-taking, and business writing Outstanding written and verbal communication abilities Self-sufficiency in working autonomously, without the need for constant supervision Demonstrated dedication to collaborative teamwork Proficient problem-solving capabilities Methodical approach to tasks Capacity to demonstrate innovative thinking Mature demeanor and adeptness in building relationships with stakeholders across all levels, from students to senior officials Strong interpersonal skills and a constructive conflict resolution aptitude High level of commitment to delivering exceptional service Strong work ethic and dedication to achieving objectives. Duties; To assist the Faculty Registrar in the effective operation of essential academic and student administrative functions of the faculty through: Maintaining student records in the Faculty of Engineering and the Built Environment Implementing processes related to postgraduate research administration and examination. Resolving administrative enquiries from applicants, students and academics and other stakeholders. Assisting with administrative processes related to new and existing courses and programmes Assisting with the setup and testing of faculty functions in the Student Information Management System (SIMS) Servicing Faculty committees Participating actively in the planning, organization and implementation of Faculty events, such prizegiving ceremonies, recruitment events, and graduation ceremonies. Performing any other tasks and activities which fall within the general functioning of the Office as determined by the Faculty Registrar Enquiries: Further information may be obtained from Mr. Yaseen Stoffberg, Faculty of Engineering and Built Environment Telephone: 27- 11717 7007; e-mail: yaseen.stoffbergwits.ac.za Detailed Description Job Requirements Additional Details How To Apply TO APPLY: Please submit a covering letter, a detailed CV with the names and contact details (preferably e-mail) of three referees, as well as certified copies of certificate/degrees/diplomas, transcripts, and SA Identity document / passport if not South African Citizen. External applicants are invited to apply by registering on the Wits recruitment platform located at https://irec.wits.ac.za. Internal employees may apply directly on Oracle Self-Service on the Wits Intranet by selecting ‘’Apply for a job’’. Note: Applications that are incomplete and that do not meet the job requirements will not be considered. Closing date: 12 April 2024. The University is committed to employment equity. Preference may be given to appointable applicants from the under-represented designated groups in terms of the relevant employment equity plans and policies of the University. The University reserves the right to verify all information provided by candidates. Please note that correspondence will only be entered into with the shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise. Minimum Salary Maximum Salary Currency Amount of Travel Work At Home
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