Financial & Administrative Assistant (Half Day) - Stellenbosch
QUALIFICATIONS/EXPERIENCE:
B. Comm. degree or an equivalent tertiary qualification with Accounting as a major subject.
Minimum of 3 years prior experience.
DUTIES:
-Daily processing of sales, other customers, online sales and other premises.
-Full bookkeeping function including:
o Bank reconciliations
o Sales reconciliations
o Stock reconciliations
o Journals
o Petty cash
o Invoicing
of 1 entity on Navision (financial system)
-Weekly loading of payments on the FNB platform
-Manage costs in relation to budget
-Monthly reconciliation of 1 entity, including:
o Bank reconciliations
o Physical Petty cash count
o Vendor (Creditor) reconciliations
o Management pack
-VAT reconciliations and submission to SARS for 2 entities every second month
-Managing all applications on FileMaker (IT system) to ensure applications are:
o Correctly loaded
o Maintained and updated with any reports and decisions made at annual meeting.
-Ensure that the donations committed to for 1 entity, is loaded and paid according to the dates agreed with applicants.
-Assist with the preparation of the agendas of 5 entities annual trustees meetings
-Annual preparation of audit file to include relevant reconciliations
-Help with the archive system and maintenance thereof
SKILLS:
B. Comm. degree or an equivalent tertiary qualification with Accounting as a major subject.
Minimum of 3 years prior experience.
DUTIES:
-Daily processing of sales, other customers, online sales and other premises.
-Full bookkeeping function including:
o Bank reconciliations
o Sales reconciliations
o Stock reconciliations
o Journals
o Petty cash
o Invoicing
of 1 entity on Navision (financial system)
-Weekly loading of payments on the FNB platform
-Manage costs in relation to budget
-Monthly reconciliation of 1 entity, including:
o Bank reconciliations
o Physical Petty cash count
o Vendor (Creditor) reconciliations
o Management pack
-VAT reconciliations and submission to SARS for 2 entities every second month
-Managing all applications on FileMaker (IT system) to ensure applications are:
o Correctly loaded
o Maintained and updated with any reports and decisions made at annual meeting.
-Ensure that the donations committed to for 1 entity, is loaded and paid according to the dates agreed with applicants.
-Assist with the preparation of the agendas of 5 entities annual trustees meetings
-Annual preparation of audit file to include relevant reconciliations
-Help with the archive system and maintenance thereof
SKILLS:
- Thorough knowledge and experience of bookkeeping.
- Confidentiality and reliability are of the utmost importance.
- Good interpersonal skills and the ability to work effectively in a team orientated environment.
- The ability to communicate well (both verbally & written in English and Afrikaans) is essential.
- Accuracy and attention to detail is important.
- The jobholder must have the ability and initiative to grow the job beyond its current specifications.
- Computer skills Excellent knowledge of Excel is essential and prior experience with Microsoft Dynamics (Great Plains) software will be an advantage.
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