Health Sciences Dean Gauteng - South Africa
University of Pretoria
FACULTY OF HEALTH SCIENCES HEALTH SCIENCES DEAN'S OFFICE SENIOR MANAGEMENT ASSISTANT PEROMNES POST LEVEL 009 incumbent will be expected to provide comprehensive high-level administrative support in the Office of theDeputy Dean and to the Faculty of Health Sciences, which will include: Attending to enquiries from Directors and staff of internal UP support service and academicdepartments (e.g., research and innovation Support, Finance, HR); Postgraduate students;Researchers; Heads of academic departments; Members of the Executive; National and Internationalstakeholders; Prospective postgraduate students; Re-directing queries where necessary; Receiving and managing correspondences requiring the attention of the Deputy Dean; Managing the diary of the Deputy Dean; Overall administration and planning of meetings (venue bookings, documentation, agendas, takingminutes, compiling and distributing thereof) Serving as the main point of communication (enquiries/telephone calls); Handling general telephonic enquiries, e-mails, and photocopies; Co-ordinating faculty day; Handling matters requiring discretionary judgement and confidentiality; Preparing of correspondence/letters HPCSA liaison for CPD matters; Administrating finance and research; Manipulating data and extracting information. Closing date: 24 May 2024 No application will be considered after the closing date, or if it does not comply with at least the minimum requirements MINIMUM REQUIREMENTS A three-year tertiary diploma in Office Administration or suitable equivalent qualification; 5 years' secretarial experience in the office of a manager at senior management level, which includesexperience in office management and administration. REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES): Problem solving skills and critical thinking abilities in terms of handling challenging tasks, and whenappropriate, proposing alternatives for consideration; Computer skills in MS Office and typing skills with proof of certificates obtained in applicable computerprograms; Sound interpersonal skills including the ability to liaise professionally and effectively with a variety ofpeople, including executive management and clients, on a daily basis at a national and internationallevel; Appropriate language and excellent verbal and written communication skills Time management skills, particularly with regard to schedules and deadlines; Prioritising tasks/events and meetings, and working under pressure; Strong attention to detail, to ensure accuracy and quality of the documentation and administration; Teamwork and collaboration skills in order to order the accomplished tasks; Creativity and ability to apply initiative. Advanced computer skills in MS Office and typing skills with proof of certificates obtained in applicablecomputer programmes. ADDED ADVANTAGES AND PREFERENCES: Administration and Financial support experience in a South African research-intensive higher educationinstitution. The annual remuneration package will be commensurate with the incumbent's level of appointment, as determinedby UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50%of the applicable monthly premium.
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