HRIS AND ANALYTICS MANAGER - Tych Business Solutions - Durban

Job ID: 83872 Date Posted: Posted 1 day ago Expiration date: March 8, 2024 Location: Durban Job Title: HRIS AND ANALYTICS MANAGER – DURBAN – KWAZULU NATAL Main Responsibilities (summarize in short sentences the key responsibilities and tasks that require 5% or more of the time of the incumbent) Perform application upgrades, as well as provide training and technical support Develop and implement new processes and systems for efficient HR management Optimize HRIS processes, integrate new software, and perform diagnostic tests Perform statistical analysis on gathered HRIS data and run queries Ensure the efficient recording and secure storage of HR metrics, including attendance and employee performance data Perform audits on HR processes and documents, including hiring, termination of service, and payroll administration, when required Keep track of technological advancements and trends in the field of HRIS As an HRIS & Analytics Manager, your primary responsibilities revolve around managing and maintaining the jobs database, analyzing salary data, ensuring data accuracy, integrity, and security within the HRIS, and collaborating with subject matter expert cross-functional teams to implement system enhancements. Managing and maintaining human resources information systems (HRIS) One of the critical responsibilities of an HRIS & Analytics Manager is to oversee the management and maintenance of HRIS. This involves working closely with HR professionals to understand their jobs and configuring the system accordingly. You will be responsible for updating employee records, managing workflows, and ensuring that all relevant information is accurately captured in the system. By effectively managing the HRIS, you can streamline processes, increase efficiency, and enable seamless access to critical employee data. As an HRIS & Analytics Manager, you also play a crucial role in achieving business objectives and determining salaries. Analyzing data and generating reports for management and stakeholders Another crucial aspect of your role as an HRIS & Analytics Manager is analyzing data from the HRIS to generate insightful reports for management and stakeholders. By leveraging various reporting tools within the system, you can extract valuable metrics related to workforce demographics, performance evaluations, compensation trends, turnover rates, and more. These reports provide actionable insights that help inform strategic decision-making processes within the business. Ensuring data accuracy, integrity, and security within the HRIS Maintaining accurate and reliable data is essential for any successful HR function. As an HRIS & Analytics Manager, your responsibilities include ensuring all stored data’s accuracy, completeness, and compliance. Regularly auditing data entries for errors or inconsistencies will uphold database integrity. Prioritizing data security through access controls and encryption measures is crucial for safeguarding sensitive employee information. This role plays a vital part in the business’s HR operations, with salaries reflecting the importance of these responsibilities. Collaborating with cross-functional teams to implement system enhancements To continuously improve the functionality of HRIS jobs and meet evolving business needs, collaboration with cross-functional teams is crucial for data integrity and quality. As an HRIS & Analytics Manager, you will work closely with IT professionals, HR business partners, and other stakeholders to identify system enhancements or new feature requirements that support various HR processes effectively. This collaborative approach ensures that the HRIS remains aligned with organizational goals and contributes to the overall success of the HR function by actively participating in project planning, testing, and implementation of system upgrades or integrations with salaries. Understand business needs and objectives Develop strategies for effective data analysis and reporting Define company-wide metrics and relevant data sources Select, configure and implement analytics solutions Lead and develop a team of data analysts Oversee all analytics operations to correct discrepancies and ensure quality Extract reports from multiple sources (e.g. operations, IT, customer feedback) Build systems to transform raw data into actionable business insights Apply industry knowledge to interpret data and improve performance Keep abreast of industry news and trends Supervising the day-to-day activities of our HR information systems. Recording and processing employee information including annual leave, salaries, and working hours. Supporting management on structural policy matters related to the HRIS. Maintaining data integrity in systems by regularly analyzing data. Working alongside the IT department to perform regular assessments and improvements to the HRIS. Designing user-friendly processes, guidelines, and documentation. Overseeing all system upgrades and system additions in partnership with the Information Technology (IT) department. Ensuring all HR-related systems are compliant with data protection laws. Education and Qualification (What is the minimum qualification or education that would be required for this role) bachelor’s degree in information systems, human resources, or a related field. A minimum of 3 years experience in an HRIS & Analytics Manager position. Strong knowledge of labor laws and regulations. Practical experience with HR database administration, including payroll systems. Solid experience in data analysis and reporting; industry experience is a plus Background in market research and project management Knowledge of Excel, R and SQL; familiarity with business intelligence tools (e.g. Tableau, SAS) Superb communication skills Analytical skills and strong organizational abilities Attention to detail Problem-solving aptitude Knowledge and Skill (what kind of knowledge and skill is required in this role – basic skills, technical skills, specialized, analytical) Proven work experience as an HRIS & Analytics Manager or similar role Ability to collaborate, provide technical support, and train staff Extensive experience in analyzing HRIS and HR performance metrics Advanced proficiency in database management and security, as well as running SQL queries Ability to keep up with technical innovation and trends in HRIS Analysis Exceptional interpersonal and communication skills Experience in documenting processes, as well as performing diagnostic tests and audits • Relevant training and/or certifications as an HRIS & Analytics Manager• Problem Solving (What kind of problems is the incumbent likely to need to solve?) Technical or analytical Own area or across divisions As HRIS & Analytics Manager, the job holder is expected to: Solve most operational and current and future skills requirement problems within the ambit of responsibility execute tasks that are diversified and follow a wide range of complex procedures Be technologically adept and be able to work across multiple applications resolve all design inconsistencies and operational and logistical problems within the ambit of responsibility Identify and implement process efficiency innovations, particularly those that will improve the organisational design, reporting accuracy, system controls, and optimize systems effectiveness and utilization. resolve all operational issues and user queries related to HRIS. Customer Relationships (To what degree is the role holder interacting with internal and external people. Explain the nature of their interaction with internal and external people) Internal HR Business Partners, Practitioners and Administrators Employees and department managers, operational teams, and users IT Service Delivery Managers / Analysts Masterdata Team Management Accountants External Nextec Application and software developers (Pilotfish, Nologo) BCX support Saas service providers (OrgChartNow) OrgChartNow Support SAP Consultants Decision Making (Describe the type of decisions the job holder would make, what level of discretion do they need to apply?) Time frame of his decision impact As a specialist, the job holder is expected to: Make tactical operational decisions that fall within the ambit of responsibility Leadership / Supervision How many Subordinates does the incumbent have? (Does the incumbent have subordinates? Is the incumbent responsible for coordinating and / or allocation of work and /or supervision and or direct management the work activities of subordinates?) Directly supervises 1 x HRIS Officer at CL grade and responsible for the overall performance of the position, sets team targets and KPI’s and allocates activities and tasks for the team. Leads with integrity Creates a culture of execution and professionalism Displays business insight and innovate Develops commitment through engagement Competencies (What competencies or leadership standards does the incumbent require in order to perform role? Behavioral Attributes (TTS) Demonstrates professionalism and composure A customer service obsession Drives brilliant basics Exploring possibilities to unlock business value Encourage experimentation and innovation Develops commitment through engagement Actively promotes collaboration across team and organisational boundaries Demonstrates self-drive Energizes and motivates others through example Displays a relentless focus and desire for continual learning Energy, Drive, Passion, Responsibility Imbues a high performance culture Communication What communication, verbal and or written does the incumbent need to carry out in order to perform the job. Excellent Verbal and Written communication skills Apply Now

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HRIS AND ANALYTICS MANAGER - Durban

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