Human Resource Assistant (V&A Waterfront) - - Cape Town City Centre

Job summary
Assist with office administration, HR administration and keeping personnel files up to date. Support and advise management/staff members on HR related requests.

Responsibilities

Personnel administration

Ensure that you keep a record of all inductions on new personnel
Liaise with SHEQ representative and monitor injuries on duty
Oversee the processing of all WCA claims. Ensure that the cycle is completed and the company has submitted all documentation in order for claims to be finalized
Ensure that the personnel filing system and all other HR records are maintained and updated as per the company standards
Ensure that all documentation for new employees are completed correctly and sent to payroll by the specified date and then filed accordingly
Process and manage the leave applications and leave records of all personnel
Ensure that the leave record information is sent to payroll at the appointed time each month
Provide administrative support to the HR Administrator / Manager
Assist and resolve payroll queries in conjunction with line managers
Attend to confirmation of employment enquiries, in line with the Protection of Personal Information Act
Ensure that the organogram is kept updated
Absconding procedure: ensure that the spreadsheet is kept updated and that correct procedures are followed
Foreign nationals: update and manage permit record spreadsheet. Ensure that the correct procedures are followed with regards to the renewal of permits as well as failure to renew permits
Attend to any other administrative duties that may be required for the efficient running of the HR department
Assist with managing the HR Administrator / Manager calendar

Office administration

Assist with all the meeting room and boardroom bookings and ensure the equipment is ready for the meetings
Support with administrative tasks
Help with filling or copying of documents when requested
Assist with additional tasks relevant to the position as requested from time to time as new skill sets have been learned

Requirements

Relevant Degree or Diploma
Minimum 1 year working experience in the HR and admin field
High proficiency in Microsoft Office
Must be well presented, professional and have excellent communication skills

Employment will be implemented in accordance with the Employment Equity Act.
Only Applicants considered for the role will be contacted.

Closing date: 22nd April 2024
Should you wish to apply, please follow the online application process. Apply Now

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