Overstay: To ensure all overstay procedures are adhered to. To update vessels arrival date in the system daily by checking the port position list from the operations dept. To liaise closely with the operations and c/haulage dept, in the event there is a change in the vessel's completion date for port storage purposes when vessels are shifted from Berth to Berth. To ensure correct info updated on the board for release and invoice clerks to follow. To check tracking System and monitor the date and time the FCL containers left the terminal to check if the correct port storage cost were collected from the client. To ensure overstay withdrawal are done after approval by the section Director and same checked and reconciled against the vessel's bill to container reference list on which release files are logged. The overstay list is sent to carrier haulage department. To track all full, overstay containers leaving the terminals. To ensure long stay reports received daily from the port and to follow up on all containers lying at the terminal to investigate and inform the respective parties: - Released M/H - contact of agent. Empties (MSC) - advise container dept. Transship - advise transshipment dept. JHB/PTA - advise MSC JHB/PTA C/Haulage - advise MSC C/H dept Durban If containers already left the terminal but still appears on the Long Stay report, to obtain POD and inform the Port to update their records. This must be discussed with the Assistant Manager of the Department. When Terminal Storage queries received from trade debtors to investigate and do the following: - To check parties responsible for updating Navis. If the Port updated the terminal storage, then request trade debtors to request for credit from the Port. If MSC updated to check terminal storage, why invoices not raised and the invoice controller to raise the invoice with copy to the Manager. This must be followed until payment received. To maintain strict security of all documents and files, which should be made easily accessible when required. NPA queries/cargo dues to be investigated and same sent to the Port with copies of the release cargo dues. If incorrect check with the client/clearing agent. To keep a complete file of all procedures/instructions and up-to-date landside tariff which should be fully understood and adhered to. Emails to be attended to and actioned timeously and if not for the intended individual should be on passed to the correct party immediately. Stats – Weekly stats and monthly stats – vessel arrivals. To provide stats to relevant depts / clients. CHC / Bridgeport Depot / Haz units – advising depot to release once DRO is done and collected. To liaise closely with query / invoice / release clerk and receiving clerk with regards to overstay shipments and to ensure all queries are resolved by the overstay cut off. ANF and Voyage Clerk – to liaise with ANF and Voyage clerk. To print cross reference list To advise clients regarding OVS shipments. Ensure all OVS mails are sent to client's day before overstay. Stops/Carrier Haulage & Merchant Releases: To check release/clearance documents surrendered by clients for release and insert the received stamps only after the documents are found to be in order to process the release. To identify to the section controller any problems, relating to the documents received, before returning same to the client/agent or his representative for correction and re-submission. To ensure all indemnities received are duly authorized by the Import Client services Dept. Manager/Commercial Director. If there is a discrepancy between the paying party and the invoiced party, same must be referred to the section controller and the necessary accounting adjustments made. No cash payments to be accepted from the clients at the counter. Approval for clients to pay in cash must be referred to the accounts department. To refer any illegible endorsements on the reverse of “To Order” original bills of lading to the section controller for approval. To ensure all merchant delivered containers are allocated an empty turn in depot in accordance with the information captured by our container department. To ensure an approved letter of indemnity, duly signed by a manger or director, is submitted by clients wishing to arrange their own delivery against scanner stopped containers. To ensure all release received on day of overstay after the deadline to liase with the overstay clerk. Release SARS Edi entry printed on the agent's letterhead received from the clearing agent and must be verified against the SARS Edi released entry, received via Customs Response by MSC. When the SARS Edi entry is stop/detain, the following is required: Released Edi entry with the same entry number is received overriding the stop entry. DA74 or release entry, VOC is required for part release of containers by customs. When SARS entry received via Edi by MSC and requires an original SARS entry, same must be submitted by agent at time of release. Detained for other Port Health Plant Inspector or State vet entry must be stamped by the respective authorities. Delivery Instructions completed on agent's letterhead. Cargo Dues Original Bill of Lading Waybill/Express – Indemnity Telex Release – Indemnity Payment cash clients To “Order Bill of Lading” must be endorsed by the shipper Release letter – if shipment consigned to a forwarding agent and a third-party taking release. Freight collect/Prepaid payable elsewhere on Bill of Lading. Freight Payable Elsewhere require confirmation from the Elsewhere Port that freight is collected prior to release. On carriage prepaid door to door inform controller. No merchant release allowed. For credit clients copy of instruction to be given to the invoice clerk with copy to Controller. Once all the above is in order, the release is processed in the system and thereafter the Edi is submitted to TPT for downloading into the Navis System. To ensure that the transporter is captured in as per the delivery instructions. When client request for amending transporter to ensure amending fee is invoiced and collected. System must be updated amending transporter and to ensure that the Edi is sent to TPT and same is downloaded on Navis. To ensure when request is received to update terminal storage, that invoice is raised for the terminal storage and the Navis is updated immediately. When updating Terminal storage/Depot storage to ensure the release date is updated accordingly. If cargo is registered in States warehouse client must submit a DA 68 (application for delivery of goods Ex States warehouse) which is stamped by customs together with the SARS Release Entry and all other release documentation and payment for release of cargo. Stop Shipments Customs Stop the following duties must be carried out: Email instructions to Depots, Client & Carrier Haulage Once exam is complete, client will submit documents for release Check release documents – ensure DA74 is received for detained entry Check charges and payment for cash clients Issue DRO to clearing agent / IBOX needs to be updated with DO records to close file (entry/cargo dues) Invoice file for credit and cash clients Stop Shipments – Border Police / NRCS / SAPS / TIU / CBCU the following duties must be carried out: Receive detention from border police /NRCS/SAPS/TIU/CBCU. Print ANF and email to client together with detention notice Email/Fax instructions to Depots, Client and Carrier Haulage Put a block / Freeze on OVA – Do Not Release Pend file for release from Border police /NRCS/SAPS/TIU/CBCU. Once release is received, email same to client. GENERAL To ensure all documentation are properly filed away on a weekly basis. To render assistance and deputize for other staff when requested to do so. Grade 12 Min of 5 years in Shipping and Import Freight Qualification in Maritime is advantageous Apply Now

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Import Freight Clerk - eThekwini

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