Matric essential
Financial Diploma
Computer literate
Experience within accounts payable a plus
Strong administration
Excel very important
The primary purpose is to is to support the Senior Accounts Payable Clerk in all functions relating to a creditors section as requested by the company and the Senior Accounts Payable Clerk
Raise purchase order
If new supplier, vet bank details and fill in credit application
After raising purchase order, sending it to requestor/supplier
Preparation of payment requisitions/ spend authorization forms
Sort incoming invoices, match to appropriate purchase orders
Ensure 5 point check on supplier invoice
Ensure that asset invoices be given to Financial accountant to record on asset register
Ensure delivery note, job card or service record is attached
Follow up on missing invoices to ensure expenses are captured in correct month
Ensure all documents are filed immediately and correctly
Attaching of proof of payments prior to filing
Follow up on outstanding creditor payments not received
Control payment pending file for month end payments
Follow up on any outstanding invoices and queries