Junior Admin and recruitment administrator - Bedfordview
KEY DUTIES & RESPONSIBILITES ESS Link new staff Remove terminations Changes in reporting lines & all other changes ESS queries Make sure Workflow in Progress is cleared up on a weekly basis and make sure it is clear when attendance registers are submitted Terminations Continue with current process of removing access etc. with IT Follow up on completed terminated forms where necessary; asset forms etc. Complete Certificate of Service and UI-19 and salary schedule when requested Provident Fund Capture new employees onto the Sanlam portal Capture all changes on the portal Submit withdrawals on the Sanlam portal Handle queries that may come in for withdrawals and payments, etc. Death claim submissions – Funeral Cover and Provident Fund Payroll Create new attendance register for the month and send it out to the Branches Attend to general HR and Payroll queries Employee Files & Filing Create new employee files of new staff Keep files updated Audit files to ensure all necessary information are on file, and signed off Audit files to see if all the files are in alphabetical order; in the correct Branch Filing as documents comes in – all related to Payroll and HR documents Scan and send documents when requested by Manager Archiving of all previous financial year’s termination files Recruitment Check appointment documents when receive back; check employment packs and make sure all the documents are correct for loading Follow up with Branches on outstanding appointment documents Please note that there may be ad hoc responsibilities that arise as and when needed.
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