Office Administrator in the Hydrogen and Energy Directorate - Pretoria
Responsibilities
Secretarial Support
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Secretarial Support
- Manage the Directors diaries
- Handle incoming calls
- Respond to queries by providing the required Information
- Provide secretariat support for Directors meetings (take minutes, agenda)
- Edit and format submissions, memos and other documents on behalf of the Directors
- Draft standard response on behalf of the Directors
- Maintain workflow and filing system electronically and manually
- Respond to queries by providing the required information
- Prepare packs for all the meetings / workshop that the Directors attend
- Arrange traveling and accommodation for Directors
- Process traveling and subsistence claims of Director
- Monitor unit cashflow and capture expenses in the commitment register
- Process requests on procurement of unit required good and services
- Process payment advice of procured goods or services for the unit.
- Arrange petty cash and ensure compliance with relevant processes (e.g., submit receipts change to finance)
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