Office Manager Port Elizabeth - South Africa
Red Rock Recruitment
Reference: PE000480-GS-1 Our client a large Agricultural Concern in the Citrus Farming and exports industry is looking for someone unique. Office Manager with a bit of of finance experience and HR behind their name Situated in Patensie She will manage a team and have the assistance of general managers to assist in all procedures. The position is in Patensie Eastern Cape Office Manager Job Responsibilities: Payroll Responsible that the payroll is maintained and executed timely, accurately, and according to statutory requirements. Handling any payslips queries. Assisting production manager with queries/problems re all employees. Secretarial Organize appointments and meetings Maintain calendars and schedules Manage travel arrangements Prepare and distribute minutes of meetings Arrange and prepare presentations Prepare and distribute correspondence Compile and present special reports Data Management Create and maintain databases Timely and correct capturing of all farm related data Organize retention, protection, retrieval, transfer and removal of records Ensure the security of data Audits and Registrations Continuous inspections, maintenance, and compliance of all audit processes: The collection of data, the keeping of records, and the general overseeing of the audit processes of all the farming units. Coordination and timely registrations for the export of fruit. Policies and Procedures Evaluate existing procedures Design and implement procedural improvements Prepare materials describing procedures and standards Communicate changes in policies and procedures Ensure adherence to policies and procedures by staff members Office Efficiency Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Completes operational requirements by scheduling and assigning employees; and following up on work results. Keeps management informed by reviewing and analyzing special reports; summarizing information; and identifying trends. Staff Management Maintains office staff by recruiting, selecting, orienting, and training employees. Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results. HR Responsibilities Intake of new employees Documentation: Disciplinary hearings, IOD's Hostel responsibilities: Administrative General assistance to all staff Assist HR Manager where necessary Self Achievement Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in professional societies. Financial Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; and initiating corrective actions. Communication and Team Effort Good communication, both written and verbal, all of which must be accurate, efficient, friendly, and professional at all times. Interpersonal skills play a large role in being an office manager. You'll be required to have a positive attitude, greet visitors, and engage in teamwork and accomplishment in related results. R 20000 - R 25000 - Monthly plus Housing, Wi-Fi, Incentives
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