Office Manager/Personal Assistant - Cape Town Region
She Recruits
We are looking for an organised, determined, and dynamic Office Manager and Personal Assistant to join our client’s Cape Town team You will oversee office related matter, collaborate with various departments and work with the company’s Foundation and charity events Daily operations of the business will be in your control, so we are looking for someone who loves a challenge, is meticulous with attention to detail and who takes pride in their work Qualifications required: Secretarial or Business Admin Diploma Skills and experience required: 5-10 years’ working experience for CFO, CEO, MD level or as an office administration MS Office Suite Outlook experience – essential Valid driver’s licence and reliable vehicle – essential Job description: Oversee and manage office related matters which include the management of key business staff in the areas of reception, Admin, handovers, PA’s, driver, cleaners Work with the maintenance department to oversee any office maintenance, repairs and renovations Manage and oversee the care of all plants in the office Ensure that cleaners are performing their duties well Oversee and manage all meal requirements for meetings and the Directors Oversee the ordering of office supplies and stationery Attend to the any office problems including alarm when it is activated Arrange, co-ordinate and manage the Charity walk for the CT region Oversee and manage wellness days Work effectively with all areas of the business to ensure that all operational related matters are running smoothly and dealing with any issues that may arise Manages the handover process for the region Ensures that the handovers timelines are met and that customer and the company requirements are met Oversee that the handovers are arranged effectively and that clients are dealt with in a professional and timely manner Effectively taking minutes of meetings Management of the General Managers Diary Preparation of documentation, printing, copying and/or binding documents for the General Manager Filing of documents and preparing files as needed for the General Manager and operational records Maintaining a suppliers database and ensuring it is regularly updated Dealing with any work-related queries that the General Manager may require assistance with Manage the office budget and ensure no overspend Process all office invoices with Finance department and ensure payment Ensure that the Cape Town Office runs in alignment with Head Office Motivate the team and colleagues, in so doing, getting the best results from the team Deal with conflict, ensure resolution and undertake to monitor and ensure that there are no further issues or a breakdown in relationships within the teams Please consider your application unsuccessful if you have not heard from us within 1 week. We will keep your details on file for future positions.
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