Payroll Specialist - 12 month contract - MNA Recruitment - Midrand

A global pharmaceutical company has a 12 month contract vacancy for a Payroll Specialist to ensure that the end-to-end payroll function is handled accurately and timeously for the entire Healthcare Group, together with managing payroll audits, legislative submissions and processing all 3rd party payments. Key Responsibilities: General Payroll Administration: Gather information for payroll from the various HR and Business partners by the stipulated monthly deadline for processing (new hires, terminations, changes, etc.) Act as the custodian for all employee data information by ensuring that all information is captured accurately and according to the payroll and HR report requirements Send the monthly starter, leavers and movement reports to the HR and finance team Maintain the employee trackers (maternity, disability, study leave, etc.) Create, maintain and update all employee records on the SAGE payroll and HR Bamboo systems. Update any salary related changes to the Master file and SAGE payroll system Ensure that the following calculations are performed, and documentation is correctly completed and sent to the various departments on time: Maternity Leave Agreements Leave Pay Retirement and death benefits Retrenchment packages Calculate backdated payments: increase, medical aid and benefit changes. Pensioners medical aid Benefit changes Disability payments Provident/Pension Fund and Withdrawal Forms Leave Administration: Direct any queries to the HR Business Partners e.g. rejected leave due to negative balances, insufficient days etc Change the leave cycle on the system based on employee movements between employee groups and years of service Follow up to ensure all relevant documentation accompanies the various leave requests e.g. sick notes, leave forms for the Factory, and provides this information to HR Conduct ad hoc leave audits as and when required Check and assists to link employees on the ESS system regarding specified reporting structures for leave approvals Complete the process required leave to calculate maternity leave, completing and submitting UIF and payroll documentations, providing guidance and advice to employees Generate leave reports and distributes to the business to highlight excess or forfeited leave balances Makes the necessary adjustments to leave where forfeited leave has been approved/overturned by the relevant manager Complete the required process to generate unpaid leave payments Pension/provident fund administration: Enroll all new employees to the Pension/Provident Fund schemes Reconcile Pension/Provident Fund membership on a monthly basis Process all withdrawals from Pension/Provident Fund Process and follow-up on a disability claim against Pension/Provident Fund Advise the Pension/Provident Fund administrators of all transfers and terminations Ensure all that personal files have updated beneficiary nomination forms Medical Aid Administration: Act as liaison between the Company and the medical aid fund Attend to queries relating to medical aid Advise HR of any changes pertaining to the various medical aid schemes Advise Medical Aid schemes with regards to new joiners, termination of membership and changes Audit & verify information for the Payroll: Run the payroll and verify input against instructions from the business leaders and HR Business Partners by the monthly cut-off dates Submit all requested information to the auditors within given deadlines Ensure leave records are accurate and updated monthly Verifies the following: New Engagement/reinstatements Terminates/transfers. Retrenchments/retirements/applications for tax directives Deaths Tax submissions Signing of checklists per audit requirements Check and sign off variance reports for the payroll and provide to Head of HR and Divisional Financial Heads for sign off and payment Manage the payroll onboarding , off boarding and changes of all BBBEE and YES Learners as well as Forensics Casual employees Reporting: Generating general ledger/ variance reports and monthly payroll clearing account recons for the finance General journal entries for payroll clearing accounts and 3rd party payments Assist the with any additional queries/ information- for headcount, budgets, cost centre reports, etc. Supply payroll related information to internal and external stakeholders when required Reconciliation of Discovery Health, Alexander Forbes and other third party billing Reconciliation of the employee Wesbank Fuel billing Compiling third party payment schedules at month end Management of monthly payroll provisions Submission of UIF Declarations Calculate employee severance packages and application of tax directives when needed Monthly reporting; TCTC per employee, overtime, leave and variance reports Assist with the submission of input of Employment Equity reports onto the required system (EEA2 and EEA4). STATS SA reporting Annual return submissions SARS Submission: EMP 201/ 501 (Submission, cancellation and re-issuing of IRP5’s/IT3a’s) Workmen’s Compensation Submissions (ROE) - DOL, FEM, RMA. Day to Day Adhoc activities: Confirm employment and prepare VISA letters when requested Prepare remuneration sheets and test payslips for offers, promotions/ changes etc. Update and maintain the HR Bamboo system Ensure all employee records are filed and maintain accurate filing Forwarding of all received Product Quality Complaints, Adverse Events and Medical Enquiries to the relevant person in Quality Assurance/ Pharmacovigilance/ Medical Affairs Requirements Qualifying Requirements are: Pre- requisite: related Bachelor’s Degree Post-graduate qualification in HR or Industrial Psychology, specializing in Payroll and/or Tax Management is essential Minimum 7 years HR experience, specialising in Payroll, within the pharmaceutical/ medical industry, for a multinational organisation (non-negotiable) SAGE VIP and ESS System experience (non-negotiable), SAGE 300 advantageous Proven track record of SARS submissions (EMP’s, ETI, UIF, IRP5 etc) Embodies Values & Behaviours in all internal and external interactions Drive for excellence, ability to manage complexity and change management dynamics Ability to work and manage in a virtual high pressured environment Excellent interpersonal skills, analytical skills, strong self-drive, high level of perseverance and patience, good interdependent partnering skills, listening skills, communication skills Time management, service orientation, integrity, confidentiality, assertiveness, attention to detail, reliable, enthusiastic, effective approach to team working, focused, consistent, accountable, self- management, committed Ability to prioritise and organise workload effectively within a changing environment. Work independently with a high degree of responsibility. Work well under pressure and to deadlines Excellent ability to relate with a multicultural team and drive to build a diverse workforce Willingness to develop personal skills and take wider responsibility Lead by example in managing stress and pressure appropriately Being flexible to the needs of the changing environment, plan priorities, following through to ensure that quality standards of own work are consistently and accurately maintained Take ownership and accountability for tasks and activities and demonstrate effective self-management Candidates that meet the criteria may submit their applications via this portal or via vacancy link on www.mnarecruitment.com Should you receive no feedback within 7 days, please accept your application as unsuccessful. Benefits R 40,000 per month Apply Now

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Payroll Specialist - 12 month contract - Midrand

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