Personal Assistant - - Pretoria

Responsibilities

Answering the Switchboard, transferring calls, and emailing detailed messages
Keeping track of the staff diaries, scheduling meetings, filling in relevant tracking documents
Acting as a first point of contact: dealing with correspondence and phone calls
Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
Booking and arranging travel, transport and accommodation
Organizing events and conferences
Reminding the manager/executive of important tasks and deadlines
Typing, compiling and preparing reports, presentations and correspondence
Managing databases and filing systems
Implementing and maintaining procedures/administrative systems
Liaising with staff, suppliers and clients
Collating and filing expenses
Miscellaneous tasks to support chairperson with business and personal matter
Petty Cash - Ordering the groceries required for the kitchen & balancing the petty cash
Ordering of stationery, paper & additional items - for the office & site office
Catering for meetings ( all staff )
Planning & Co-coordinating Staff functions

Requirements