PETTY CASH CUSTODIAN - Pretoria North
KEY RESPONSIBILITY AREAS (KRAs) 1. PETTY CASH MANAGEMENT Maintain a designated petty cash fund for daily operational expenses. Receive and review petty cash requests from various departments or employees. Ensure that petty cash disbursements align with approved budget allocations and company guidelines. 2. DISBURSEMENT AND DOCUMENTATION Prepare petty cash disbursements, ensuring accurate and timely payments. Verify the validity of expenses and supporting documentation before processing payments. Record all disbursements in the petty cash ledger (log of payments). Collect proper receipts and ensure they are attached to corresponding disbursement records. 3. REPLENISHMENT AND RECONCILIATION Monitor petty cash balance and request replenishment as needed to maintain adequate funds. Regularly reconcile the petty cash account to ensure that all disbursements are accurately recorded and accounted for. Prepare and submit reconciliation reports to the Admin Supervisor/ Head of Finance. 4. FINANCIAL COMPLIANCE Adhere to company policies and procedures related to petty cash management. Ensure compliance with financial regulations and internal controls. Collaborate with internal / external auditors during audits to provide accurate documentation and explanations. 5. COMMUNICATION Work closely with various departments and teams to understand their petty cash needs. Communicate any discrepancies, concerns, or potential issues related to petty cash management to relevant parties, like Head of Finance / Admin Supervisor. 6. TRAINING AND GUIDANCE Provide guidance to employees on proper procedures for submitting petty cash requests and handling receipts. Conduct training sessions for new employees to educate them about the company's petty cash policies. 7. REPORTING Generate regular reports on petty cash transactions, balances, and expenses. Summarise and present relevant data to management as needed.
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