Procurement Controller: MRP - - South Africa

REQUIREMENTS

DUTIES

Quotation(s)

Request quotations from vendors and contractors for quotation(s) on stock items and replenishment of MRP.
Obtain quotations for all MRP related stock.
Send specifications and drawings (where needed) to vendors to quote on.
Liaise with suppliers frequently on related points and ensure that all parts are received within time.
Manage and request purchase of items such as parts, and equipment which are kept as stock of stores

Orders And Deliveries

Follow up and resolve any limitations / delays of the delivery date and the service provider.
Ensure that Suppliers perform quality checks where applicable, and all paperwork is correct for administration to be completed.
Initiate and execute the quality control process of parts being delivered from suppliers.

Purchasing

Sourcing of stock items at competitive prices.
Maintain positive relationships with suppliers to ensure no purchasing issues.
Assist Store man to ensure there is no production / operational delay because of stock shortage.
Ensure that the CU and DU consumables purchasing is in line with MRP and Sales forecast.

SYSPRO

Ensure that the open PO dashboard on SYSPRO is maintained and up to date.
Manage CU and DU open jobs dashboard on SYSPRO.
Monitor and control the delivery of components, and material.
Stock levels ensure that stock levels are recorded and loaded on the MRP / SYSPRO system for invoicing.
Drive approval on Syspro and allocate reasonable delivery dates.

General

Carry out all related admin with relation to quotations, contracts, and approval procedure.
Ensure that all purchase agreements are kept for safe keeping.
Control the process flow of all material lists, designs, and specifications.
Place orders on stock items needed as per MRP system.
Load all relevant information and controls of stock onto SYSPRO system.

Additional Duties

Ensure that all paperwork regarding incoming CU parts, for quality checks is prepared, signed, and handed in
Ensure that all administrative documents (purchase orders, invoices, delivery notes, GRN, debit notes) are received, attached, and always filled in correctly by stores
Ensure that PO and Delivery note/Invoice matches. Report and discrepancies.
Prepare Weekly payments for creditors with correct signed off documentation.
Responsible for Diesel purchase orders and tracking the replenishment of tank via report
Manage supplier administration queries regarding pricing, quantity, etc
Orders ensure that all relevant orders are loaded on Syspro and placed with suppliers.
Deliveries ensure that all stock and non-stock items received is the correct item / product, price, quality, quantity, and volume in comparison to the order and/or quotation from supplier.
Delivery Admin ensure that all relevant documents are signed, and checked by store assistant
Report any unresolved pricing and qty issues.
Maintain control sheet and documentation of items sent to suppliers, conclude administration upon return of items