To support the Procurement Manager to strategically source, negotiate, manage and evaluate Agreements within the specific categories ensuring that Business needs are met. Role Purpose: To support the Procurement Manager to strategically source, negotiate, manage and evaluate Agreements within the specific categories ensuring that Business needs are met and the best value is negotiated for and received on a National level and to facilitate increased Agreement coverage and spend across National within the specific categories through constant engagement with business line managers and the buyers together with the analysis of spend behaviours. Required Qualifications: Relevant Degree in Finance, Legal or Supply Chain Required Experience: 4-5 years within procurement or broader finance discipline or audit discipline Required Knowledge and Skills: Procurement methodologies, principles and systems SAP “procure to pay” advantageous Competent in MS Office and applicable mainframe system Management Control and Oversight Leadership and Influencing Results Orientation Internal collaboration Negotiating ability Computer Literacy Organisational Awareness Excellent verbal and written communication skills Key Responsibilities: Strategic Support Within the assigned category of spend, have responsibility for understanding the category strategy and plans, working with the Procurement Manager to deliver category analysis, Procurement exercises and general reviews of spend. Develop short, mid and long-term strategies for the various sub-categories ensuring delivery at the most competitive cost. Partner with the Business, senior stakeholders and consumers of services to determine requirements and apply professional Procurement and category management methodologies such as vendor rationalization, utilizing technology and flexible solutions to enhance user experience and minimize financial impact. Collaborate with site-based buyers to ensure National strategies and policies are applied locally, to assess opportunities, and to drive performance improvements. Proactively drive regular engagement with the Business regarding its immediate and longer-term category procurement requirements and the extent to which these are being met. Operational Management Determine preliminary specifications, existing and potential suppliers, timing of the product and service requirements and measure which determine success vs. failure for the internal business client. Actively monitor the suppliers being used within P2P ensuring orders are placed with preferred suppliers and under negotiated Agreements. Where common items are purchased across the National or a supplier is used frequently, negotiate supply agreement to obtain best price and value. Source new items and suppliers based on the specifications provided by the Business by researching the supplier marketplace, and obtaining samples for testing by requesting Functions. Analyse information within the P2P system to identify opportunities to source alternative suppliers. Produce reports and present information to relevant Functions to highlight potential Procurement or saving opportunities and update the Procurement Manager on actions where applicable. Produce management information on activity within the P2P system to monitor and manage the frequency, value and volume of spend over monthly periods. Highlight and communicate compliance issues relating to adherence to the National procurement policies. Actively monitor and facilitate the update of price lists for goods and services in the catalogues within the P2P system within the assigned category of spend. Negotiate with the incumbent suppliers to maintain competitive prices and benchmarking costs against other suppliers where necessary. Review and analyse all requests for new Agreements and recommend their approval to the Procurement Manager if the supplier is financially and ethically sound and there is a valid reason for introducing a new Agreement. Coordinate monthly supplier performance reviews for key suppliers within the assigned category of spend, compiling data and information on performance to support the reviews. Ensure system data is maintained and manage the effective generation and communication of procurement metrics. Provide ongoing advice and support on best practice to ensure continuous improvement in category Agreement Procurement and vendor management. Provide Procurement technical expertise and training to internal customers and colleagues. Develop specialist knowledge on assigned category and identify opportunities to deliver best value solutions and make recommendations on preferred strategies to the Procurement Manager. Contracts Administration and Team Management Direct activities, administer and supervise contract monitoring, administration, and compliance to company regulations across all spend categories of the business. Drive, track and monitor approval of contracts and ensure it is within the Company approved Levels of Authority. Monthly reporting on agreements of both contracts and pricelists for material and service items including spend coverage, maverick spend, price variances and price changes as per business unit requirements processes. Group Integration activity i.e. Change management and On-boarding to provide support and buy in to Sourcing strategy and Procurement excellence strategy. Ensuring continuity and alignment between National and Regional Procurement. Legal Expertise Ability to independently work with Legal to draft service and supply legal agreements. Thorough understanding of the Agreement management process, i.e engage with the business to identify and define the scope of work, update the schedule of prices and payment terms, define the service levels, price escalation clauses, etc. Prepare Agreement amendments on a frequent basis. Address and resolve amendments to the standard legal terms and conditions, prepare risk assessments for limitation of liability, etc.in conjunction with National Legal. Ability to hold the Supplier accountable for non-conformances/deviation from performing the services and supply of goods as stipulated in the Agreement through remediation or notice of termination where relevant. Tender/ RFQ Management Solicit and evaluate proposals for National Agreements. Manage the administrative aspects of tenders/RFQ's for National Agreements in the specific category. Prepare tenders/RFQ's and compile tender analysis/evaluation schedules. Coordinate invitations for tender and RFQ's to the relevant suppliers. Communicate tender/RFQ outcome to the business. Assists the Procurement Manager to implement and manage Agreements by maintaining relevant information about pricing within the market, and spending against the current Agreement. Market Analysis and Forecasting Evaluate market conditions in order to develop Procurement strategies, maintain/improve quality and influence cost controls. Effectively communicate with internal cross functional teams on the current and future status of products and services markets. Research potential and current suppliers to keep abreast of market/procurement conditions, new technology and makes recommendations to improve supplier base and/or purchasing method. Conduct presentations about market analysis and possible growth. Supplier Relationship Management (SRM) Report & Evaluation of key top 25 suppliers performance against SLAs, their BBBEE rating and review of their financial risk. Evaluate and ensure potential suppliers can meet the specified requirements. Advise team members and/or management on the appropriate supplier to be used. Monitor and Report Supplier performance against SLA's. Maintain positive Supplier relationships. BBEEE Responsible for supporting Rainbow BBBEE Council with the execution of all BBBEE transformation interventions across the Company. Ensuring that Company complies with legislative requirements and aligns to the business strategy. Manage and co-ordinate the BBBEE Audits Preferential Procurement Element for the Company Spend (Procurement Categories). Ensure audit and verification processes of Company's BBBEE contributions are conducted on an annual basis. Monthly/Quarterly reporting and meetings on Top 25 non-compliant suppliers per cluster and per business area. Monthly reporting on BBBEE certificates status for agreed vendors and follow up and expedite the resolution of expired certificates Improve BBBEE transformation scorecard - Provide guidance to the Procurement Teams (National and Regional) on how suppliers should be evaluated and improved. Participate and drive discussions with internal and external stakeholders about progress in implementing the Company Transformation plan. Reporting, Process and Data Management Standardisation of Reporting of Procurement Spend on the BI Cube. Standardisation of Reporting of Procurement KPI's. Review and approve new requests or change requests from the Business to BI Cube reporting. Review and approval of access requests to the Cube. Improve and seek new enhancement to system reporting as the business evolves. Development of new reporting requirement as business evolves. Ensures business unit team accurately and regularly updates data on the procurement information system to enable access to reliable data and reporting for trend analysis and decision making. Ensures compliance with all master data protocols. Proposes system and process improvements to ensure ongoing relevance and accuracy of information. Share relevant data with business unit management team to enable informed business decision making. Comply with group policies and becomes the procurement lead about procurement. Technical Expertise Provide ongoing advice and support on best practice to ensure continuous improvement in category Procurement and vendor management. Develop specialist knowledge with Procurement Policies and Practises to identify opportunities to deliver best value solutions and make recommendations on preferred strategies to the Procurement Manager. Provide technical expertise and training to internal customers and colleagues. SAP Enablement Work with the master data team to ensure the SAP master data related to the procurement category is accurate and up to date. Arrange for all new catalogues and suppliers to be promptly loaded on the SAP system. Team Leadership Ensure that the team applies appropriate legal and ethical principles in all supplier interactions. Champions training and development of team through utilising available training opportunities or contributing to the development of new training solutions in collaboration with business unit and training specialists. Conducts regular performance appraisals with. Manages employee relations climate and ensures appropriate action is taken where required in line with relevant legislation and company policy. Apply Now

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Procurement Specialist Hammarsdale, South Africa - South Africa

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