PROJECT ADMINISTRATION ASSISTANT MANAGER (BUILT ENVRONMENT | CIVIL ENGINEERING), Cape Town, South Africa

R500 R700K Per Annum Highly Negotiable on Qualification and Years of Relevant and Related Experience

Highly reputable Global Civil Engineering firm is currently expanding their Structure team of Professionals and in search of an innovative Project Administration Assistant Manager.

Reporting to the Project Manager be responsible for the financial reporting and preparation of tenders as well as the tracking of work flow progress v/s programme.

One would describe you as a highly organised, ambitious, tech savvy, self-motivated professional who has solid reporting and programme management expertise gained within the built environment.

Key Focus Ares:

Project management
Quality compliance
Financial reporting

Key Responsibilities

Document control
Quality compliance checks
Minute-taking
Updating office bids on the bid register
Assistance with the Quality Management System
Organising training courses for the staff and associated administration involved
Preparation of tenders
Relief reception duties
Follow up on submitted bids
Check supplier invoices
Registration of bids
Travel management- local and international
Timesheets and sundries
Diary management
Coordinate meetings and boardroom bookings
Filing project documents
Tracking training spend vs budget
Log training time/training requests
Open new projects on BST
Coordinate and Capture Resource Planner (Division resource tool)
Support Project Manager with regards to daily requirements as needed transmittals, filing, data capturing, extracting of information, noodles etc.
Data capture and validation of information in programme systems in support of Project Managers and tracking of key milestones and reporting on key variances and achievements
Assistance at team meetings and other site and Project Manager level meetings as required documentation, information registers, status reports, agendas, meeting minutes etc.
Document control
Assist with the development and delivery of progress reports, documentation and presentations
Support and conduct secretarial duties to OOPM and OOPD
Forecast rollover
Setting up client questionnaires
Mentorship administration and recordkeeping
CV Upload

Financial:
- Preparation of invoices and payment certificates

Qualification, Skills and Experience Required:

Tertiary Education in Engineering | Project Management | Business Administration | Finance | Related

Minimum 5 years projects administration | programme management | project co-ordination experience gained within the civil or mining or industrial or construction or related consulting engineering industry is essential!
Experience gained in managing multiple large-scale projects
High proficiency in MS Office, especially solid and proven knowledge of MS Excel (including pivot tables, v-lookups, etc.)
Proven project management and tracking of workflow experience
Financial background with the ability to assist with drafting of financial reporting of costs v/s budget

Competencies: