Project Administrator - Sandton
Purpose of the job: To provide effective support to the Project Controls department, with projects in Mozambique. Job Description: POSITION SUMMARY The Project Administrator will be responsible to Render an effective professional administrative service to the Project Controls Manager and his team. REQUIRED OUTPUT: FUNCTIONAL Organizing of meetings, making full use of MS Outlook facilities. Maintaining diaries and routing of enquirer and requests. Track tasks to ensure deadlines are met Track tasks to ensure deadlines are met Consolidation of reports Support and assist Cost Controllers and Invoice Administrators to prepare monthly cost reports and Accruals Support and assist the Manager Project Controls on ad hoc administration deliverables Utilize SAP to support the project team on various administration issues such as time-writing and travel. Support and assist in coordinating the change control process and ensure that all documentation is available Support and assist in updating SharePoint and ensuring that documents are filled correctly Other administrative duties REQUIRED OUTPUT: GENERAL (Overall objectives/Key Areas of Performance) Ensure work is completed as planned. Resolve work obstacles and issues positively and quickly. Build stakeholder relationships in order to understand their needs. Comply with all Project Controls Procedures and Standards The incumbent will ensure application of processes, procedures and tools. Basic understanding of Project Administration SAP and MS office experience. Project a positive image of the department. Develop and maintain effective working relationships with managers and peers. Personal Attributes: Time management and deadline driven. Attention to detail Ability to work under pressure Assertiveness Ability to work in a team. Effective time management skills Maintain a good follow–up system Excellent organizational skills Good communication skills Ability to communicate effectively at all levels, internally and externally Ability to work under pressure and with time constraints Ability to take initiative Self-starter Job Requirements: QUALIFICATIONS AND CAPABILITIES Grade 12 or equivalent Document management Diploma (wish) Computer literate (SAP, MS Office including Outlook, Word, PowerPoint and Excel) At least 3 years’ experience in a Project cost administration / Document control role
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