Project Administrator - Polokwane
Wood PLC
This role provides administrative project support to the day to day operations of the assigned site or project. Senior Project Admin: May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others. Assists project team with day-to-day support of the project or site Organizes and expedites flow of work through project or site and initiates follow up action Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures Assists with setup, development and coordination of site-specific PMP and PIFs Sets up and maintains hard copy and electronic site file directories Issues and approves access to shared project drives and websites Ensures the correct functioning of facilities, office and/or business support services. Performs clerical, administrative and general office duties including transcription, typing, and recording Ensures reports and documents follow company and project standards and quality Manages project specific forms and instructions Coordinates, schedules and prepares information for meetings and appointments • Assists field operations with completion of daily time sheets Assists with onboarding/orientation of personnel Assists with internal and external project audits Arranges travel, accommodations and car rentals Prepares letters and memoranda for manager’s review Gathers data and material information to be billed Scans, emails, answers phones, makes copies Qualifications: High school education or equivalent is preferred. Knowledge, skills and experience: Five years of project/admin experience in the Engineering and Construction industry desirable. At least 7-10 years of project/admin experience Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook Oracle experience a plus Ability to correspond and interact with others in a courteous and professional manner Possess good organizational skills Self motivated to learn Bilingual a plus Must have valid Driver's License Personal attributes: Exceptional organisational skills Effective organization & planning skills Ability to handle multiple tasks and changing priorities in a fast paced environment Understands and controls one’s emotions with empathy for others Use effective verbal and written communication skills clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to understand others perspectives. Uses initiative and a proactive approach to problem solving Commitment to continuous improvement Demonstrates commitment to Wood Values, Visions & Behaviour Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com Diversity Statement We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
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