Project Coordinator - SRK Consulting - Cape Town Region

JHB - Northern Suburbs, Gauteng A vacancy for a Project Coordinator ( PROCO ) in the Environmental and Geotechnical Engineering (ENGEO) Business Unit has become available in the Johannesburg office. Applications are invited from suitably qualified candidates to fill the vacancy. Description: A Project Coordinator is an integral member of the project teams, managed by the staff of the ENGEO Business Unit. The PROCO provides administrative support to project managers and assists with Invoicing; Following up on debtors; Providing weekly summaries on the progress of each project from a time and cost perspective; and General administrative support to the Business Unit. Experience and Skills: The candidate must have - Minimum Matric / Grade 12 Certificate; An Accounting, Management or Administrative Diploma; At least 8 years' experience in the office administration field; Relevant experience in the consulting environment would be an advantage; Work independently with minimum supervision in a team environment; Proven advanced MS Office knowledge (PowerPoint, Excel, Word, Teams, SharePoint and Outlook); Experience with ISO 9001 Quality System; Excellent organisational skills, tact, diplomacy, and the ability to maintain discretion and confidentiality in sensitive matters and display excellent judgment; An outstanding understanding of project finances / budgets; Proven time management between multiple tasks and different activities. Other skills that would be an advantage - Accounting, MS Projects and Power BI Duties and Responsibilities: The prime role of the PROCO is to provide administrative support to the Project Managers in the Business Unit in the successful completion of their projects by coordinating project meeting schedules, managing internal and external systems, facilitating meeting logistics, taking minutes and coordinating communications. Support the Business Unit in the leadership and supervision of business services administrative duties, including compilation and monitoring of revenue, expenditures, accounts payable, accounts receivable and budgeting for the ENGEO SBU. Invoicing projects monthly and the financial administration of projects. Follow up on project debtors and assist with timely collections. Ensure that creditors are registered with SRK, paid in a timely manner and that requisitions are completed accordingly. Use project scheduling and control tools to monitor project plans, work hours, budgets and expenditures. Keep the Project Managers and others informed on the project's status and issues that may impact client relations. Open project numbers for new projects and update the system regularly with all project related information. Manage the Business Unit's weekly timesheet submission errors and project approvals, as well as month-end closure processes. Compilation of the Business Unit's monthly financial reporting. Providing administrative support to SBU Partners and SBU Managers. Stay abreast of the various clients' tender and invoicing systems (e.g. Ariba, M2 North, Coupa etc) and platforms. Assist with the Health and Safety procedures and Risk assessments on projects and for the Business Unit. Provide training and coordinate training for all of the SBU employees on SRK processes and systems. Arrange travel logistics for staff on training, conferences, workshops and projects. Assist with the compilation of tenders and their timely submission. Prepare, administer, and file project correspondence and records according to ISO 9001 standards. Responsible for the typing, formatting, and reviewing of all documentation and presentations (project and SBU related) according to SRK's quality standards. Keep track and maintain all equipment used within the Business Unit Assist the Business Unit with the process of Professional Registrations General office coordination and SRK internal communication on procedures and policies. Salary: Market related plus Company Benefits Rewards: We believe that people are our major asset. Our ability to attract and retain highly motivated employees is largely dependent on the opportunities that we provide for individuals to satisfy their personal goals within the framework of the organisation. In order to achieve these objectives, we aim to: Pay above-average packages for good performance and monitor the remuneration structure in each relevant market so that we don't fall behind; Accommodate individual preferences for work assignments and schedules as far as possible; Support an open-door policy. Where employees feel they have difficulty in discussing concerns with their seniors, they have direct access to any Partner, Member of the Human Resources Committee or the Human Resources Manager and ultimately the Managing Director. We believe that a high-quality organisation relies on high quality employees in all posts and at all levels. Upon becoming a permanent member of staff, the Company will endeavour to pay an annual performance bonus to each permanent employee as a reward for individual / financial performance. The Company reserves the right to pay an interim bonus during the year, normally in December. This forms part of the annual bonus. The Company is an employee-owned Company. In line with the Company policy, an offer of available shares is made each year and employees are encouraged to invest in their Company. Partners consider the views of shareholders on the admission of new employees as shareholders. Detailed applications to be sent to the HR Department to cmwesselssrk.co.za before 31 March 2024. Applicants not receiving a response within two weeks should deem their applications to have been unsuccessful. Apply Now

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Project Coordinator - Cape Town Region

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