Project Coordinator NEG - Alberton
NJ Placement Consulting
Location: Offices in Meyersdal, Alberton Contract Type: Permanent with a 6-month probation Possible occasional local and international travel Our client is the supplier of new grinding mills, mill spares, refurbished plant equipment and turnkey project management. They are a fun and dynamic team. They are performance driven and have an open door policy. They have a low turn over and their staff is taken care of. They are looking for a Prject Coordinator to join their growing team. A Project Coordinator performs clerical tasks for projects such as scheduling meetings, managing project documents and files, and assisting the project engineers with project tasks. Purchase Orders: Create purchase orders and send to Project Engineer and / or Supplier as requested Update filing systems of current projects Request for Quotations: Assist the Project Engineer with obtaining quotations for Project items Document Transmittals: Create and sent Document Transmittals via Email, Dropbox, SharePoint, or any other communication networks as per client requirements Managing Vendor Document & Drawing Registers: Update VDDR's as Document Transmittals are sent Keep track and inform the Project Engineer of Deadline Dates for the issue of Documentation Creating Project & Drawing Files: Creating Lever Arch files with Covers and dividers for Engineers, Quality Department & Drawing Office Filing of Project Documentation: Scan Electronic Copy and File Hard Copy documentation as received Distributing Documentation to the relevant people: Distribute Delivery Notes and other documents to the relevant Office Staff Packing Lists: Create, Print and Laminate packing lists for shipping of equipment Typing of Letters, Formatting of Documents: Assist Engineers, Quality Department and Directors with typing up and formatting of documentation Sending Inspection Photo Links: Send Photo Links to all relevant parties. Sort and Upload Inspection photos received from USB to Project Photo Folders on server Assisting with Visa Applications when needed: Fill in Visa Applications and collect all necessary documentation as per Visa Requirements Contact Visa Agents to collect and submit or conduct an online application where needed Arrange Bookings with Embassy for Biometric submittals Correspond with Staff and clients with updates Assist with Project Closures: Check to make sure that documents are in order Organise paperwork as per request from Engineer Fill in the Engineers Checklist Assist with Reception duties when needed: Answer calls, take messages and tend to clients Buy Groceries or Supplies for the office when needed Keep Control of Stationery Assist in filing of Archives in Storeroom & keep in neat order Assist Directors where needed Qualifications: Document Control Project Admin certificate advantageous Experience: 2 years admin and/or Document Control experience Key attributes: Motivated/Driven, Energetic, Flexible Fast Learner Good excel skills
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