Full job description

POSITION: Property Manager
LOCATION: Westville,Durban
EE: Open to all

PURPOSE OF JOB
The purpose of this job is to effectively manage portfolios /or various portfolios Nationally as per the below duties and responsibilities.

KEY PERFORMANCE AREAS AND KEY PERFORMANCE INDICATORS
Leasing

Undertake and Manage Leasing to ensure all renewals are started 6 months prior to the lease expiry and that new deals are prioritized and effectively concluded.
Liaise with brokers if required.
Attend weekly leasing meetings with the client where accurate feedback is provided.
Establish and maintain a good relationship with the tenants.
Attend to any issues that might occur between the team and the tenants.
Visit and/or contact the tenants on a regular basis.
Update records and client of such contact at scheduled meetings with the clients
Ensure that the Property Services Manager conducts timely and comprehensive entry and exit inspections.
Visit the buildings regularly to ensure that they are maintained to the required levels.
Review budgets and projected budgets put forward by services.
Review all the services input into the monthly manpack, to ensure that it is of the required standard.
Ensure that property services have properly planned for Capital Expenditure in line with the approved budget and that proper process has been followed in committing capital expenditure

Follow the annual budgeting calendar.

Utility Management

Liaise with the utility service provider to resolve querie
Authorise monthly accruals proposed by the service provider.
Carry out monthly meetings or as and when required to achieve the best output from the service provider to ensure the reporting to the client is efficiently provided

KEY COMPETENCIES

Excellent communication and interpersonal skills on all levels.
Dynamic and enthusiastic
The ability to interact professionally with the client.
Competent time management skills
Professional attitude and capability and personal initiative
Be deadline driven.
Professional attitude and capability and personal initiative
Innovative thinking and ability to follow process.

QUALIFICATIONS AND EXPERIENCE
Qualifications

Matric (Must)
BSc or BSc Honors in Property Studies or BCom in Accounting (with or without Honors)
A Professional Designated Exam (EAAB) will be advantageous (Must hold an FFC certificate)
Own vehicle

Experience

3-5 years experience in similar role
Audit experience will be an added advantage.
To perform this job successfully, an individual should have extensive knowledge Microsoft Word; Excel; accounting software; and MS Office.

Skills

Excellent knowledge of basic property management.
Excellent negotiation and communication skills
Highly developed ability to work within a combined team environment and resolve issues that may arise.
Proven relationship building ability.
Ability to manage staff and to coordinate the efforts of a large team.
Ability to implement, manage and report on a wide range of property measurements, performance targets and initiatives.
Demonstrated ability to increase productivity and continuously improve methods of property management.
Ability to respond to client needs timeously.
Ability to analyze data for decision making and trend analysis.
Excellent spreadsheet abilities.
High intuition, logic and problem-solving skills.
Ability to manage time effectively.

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