Property Portfolio Account Administrator - - Johannesburg

Assistance with preparation, drafting and submission of letters and other correspondence to clients, landlords and tenants (e.g. Letters of notice of renewal intention, Letters of notice of expiry etc.)
Drafting and submission of schedules and/or update reports on current lease renewals taking place and upcoming lease renewals on behalf of clients to the EH
Drafting, formatting and compiling monthly internal department update/progress report, together with input from EH
Updating budgets and expected divisional income in line with client portfolio
Attendance of meetings with Landlords with, or on behalf of, client
Calculation of commissions/fees earned for services rendered by department
Updating of comments to Debtors List and following up on payment of invoices with clients
Application and submission of invoices to clients/Landlords for work done by the department
All other general facilitating and assistance to EH / department

Pro-active tracking of leases within clients portfolio, in anticipation of expiry
Keeping all lease-related information, documents and records, on behalf of clients
Continual updating of all records as property details change
Document organising and filing
Assistance to EH in preparation of presentations to clients
Compiling of reports / presentations, including graphic illustrations collating findings, regarding existing or new premises (to be used towards clients decision)
Analysis and comparison of clients current rental commitments against other possible options (e.g., Relocation vs. Renewal; including Net Present Value rental calculations, where relevant)

Lease Management Portfolio of leases

Daily client/landlord liaison
Preparation of Market Research Reports (current and market rentals, escalations, market conditions, grading of buildings, office vacancies, general location analysis etc)
Recommendation to client on a way-forward, based on findings and client-specific requirements/needs/mandate
Direct liaison with landlords on behalf of the client
Constant advisory to clients on lease terms, market norms (or standard practice), current and/or market rentals
Drafting and submission of leases, addendums, letters/notices, recommendations, offers to lease/sale/renew/terminate
Ensuring that all lease-related agreements and documents signed and entered into by client are correct and in their best interests
Document organising and filing

Property Experience

The candidate should have extensive commercial property experience including but not limited to:

o Lease negotiation (New and Renewals)
o Property Procurement processes
o Property Law
o Property finance principles
o Property Valuation methods

Reporting

Strong business communication skills
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
Ability to determine informational needs, to collect and analyse information, and to devise and develop statistical analyses and reports
Ability to design and present informational programs and presentations, based on assessed needs

General