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Employer Description

Our client is an Industrial equipment supplier company.

Job Description

You will be responsible for the following key functions:

Calendar Management:

• Schedule and coordinate meetings, appointments, and travel arrangements for executives.
• Manage and maintain executives calendars, ensuring accuracy and timeliness of all appointments.

Administrative Support:

• Handle correspondence, emails, and phone calls on behalf of executives.
• Prepare and edit documents, presentations, and reports as required.
• Organize and maintain files, records, and confidential information.

Communication Liaison:

• Serve as the primary point of contact between executives and internal/external stakeholders.
• Screen and prioritize incoming communications, redirecting as necessary.

Meeting Coordination:

• Prepare meeting agendas, take minutes, and distribute meeting materials as required.
• Coordinate logistics for meetings, including room bookings, catering, and audiovisual equipment setup.

Travel Arrangements:

• Make travel arrangements, including flights, accommodations, and transportation, for executives and accompanying staff.
• Prepare travel itineraries and ensure all arrangements are made in accordance with company policies and preferences.

Expense Management:

• Process expense reports and reimbursements for executives in a timely manner.
• Maintain accurate records of expenses and reconcile credit card statements.

Skills

• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Strong communication skills, both written and verbal. Discretion and confidentiality in handling sensitive information
• Proficiency in Microsoft Office Suite and other relevant software applications
• Attention to detail and accuracy in all work tasks
• Ability to work independently with minimal supervision
• Flexibility and adaptability to changing priorities and deadlines
• Business management and legal experience will be advantageous

Apply Now

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