Purchasing Assistant - - Port Elizabeth

Duties:

Ensure adherence to the company`s rules and regulations as documented in the company`s disciplinary policy
Ensure adherence to all health and Safety practices and procedures as defined during induction and other health & Safety training.
Ensure the completion of various procurement tasks assigned by Plants departments are done according to
the time, quantity, quality and cost requirements to eliminate any delays caused to the Plants business activities.
Ensure the procurement costs are reduced through the implementation planning and negotiation process.
Ensure the Plants procurement and relevant documents are complete, kept and maintained on regular basis.
Ensure to negotiate best cost, delivered at the best time, for the best suited product.
Adhoc function which may fall in the ambit of the job requirements.
Ensure approved invoices along with supporting documentation is supplied to finance for payment:
Invoices to be signed and dated by department manager and by receiving clerk as proof of receipt of goods.
If applicable, a GRN should be attached to the invoice.
Supporting approved purchase order agreeing to invoice to be attached to invoice.
Once the invoice is approved by the manager.
Upon completion of above steps, invoices and supporting documentation are to be scanned to the
bookkeeper, copying the cost accountant in, for payment:
Scanned documents are to be legible
Scanned documents are to face upright, i.e. no skew or side facing documents
Monthly payments should reach finance by close of business on the 15th of each month for processing and payment by the end of each month.